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Purchasing Coordinator

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Company Overview

Golden Waffles is the largest manufacturer and distributor of waffle irons, mix, and toppings to leading restaurants, hotels, colleges, and theme parks. The company provides a comprehensive turnkey waffle program to over 50,000 customer locations throughout North America and has been operating for over 85 years Our well-established geographic footprint provides coast to coast coverage in the U.S. and a global distribution partner network servicing customers across the U.S. and in ~60 countries.

Job Summary

The Purchasing Coordinator is responsible for coordinating purchasing activities within the organization. This role involves reviewing pricing, negotiating contracts with suppliers, and supporting management in administrative aspects related to purchasing. The Purchasing Coordinator plays a key role in ensuring timely procurement of goods and services while maintaining cost-effectiveness and adherence to purchasing policies.

Essential Duties and Responsibilities

  1. Assist in planning and coordinating procurement strategies to meet organizational needs.
  2. Review purchase requisitions and ensure accuracy and completeness.
  3. Coordinate with internal departments to gather purchasing requirements and specifications.
  4. Communicate with suppliers to obtain quotes, negotiate pricing, and terms of agreements.
  5. Evaluate supplier performance based on quality, cost, delivery, and responsiveness.
  6. Maintain and update supplier database and manage vendor relationships.
  7. Prepare and process purchase orders and contracts in accordance with company policies and procedures.
  8. Maintain accurate records of purchases, pricing, and inventory levels.
  9. Assist in resolving discrepancies between purchase orders and supplier invoices.
  10. Analyze pricing trends and market conditions to identify cost-saving opportunities.
  11. Assist management in budgeting and forecasting for procurement expenditures.
  12. Monitor and control purchasing budgets to ensure adherence to financial guidelines.
  13. Ensure compliance with regulatory requirements and internal procurement policies.
  14. Maintain documentation of purchasing activities, including contracts, agreements, and supplier communications.
  15. Support audits and inspections related to purchasing and procurement practices.
  16. Generate and present reports on purchasing activities, including cost analysis, savings achieved, and supplier performance.
  17. Provide regular updates to management on procurement status and challenges.

Position Requirements

  1. Bachelor’s degree in Business Administration, Supply Chain Management, or a related field preferred.
  2. Minimum of 2 years of experience in purchasing, procurement, or a related role.
  3. Strong analytical and negotiation skills.
  4. Proficiency in procurement software and Microsoft Office applications.
  5. Excellent organizational and time-management abilities.
  6. Attention to detail and accuracy in data entry and record-keeping.
  7. Strong communication and interpersonal skills.