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Receptionist

3 months ago

New York, United States Core Staffing Full time

Our client, a wealth managent firm in New York City, is seeking a Temp to possible Perm Receptionist to join their team. This role requires fluency in Portuguese.


Responsibilities:

  • Bilingual in Portuguese.
  • Greet all incoming guests and ensure that they receive a positive image of the firm
  • Work extensively with international receptionists to coordinate video conferences and meeting requests
  • Maintain conference room calendar to reflect accurate meeting details, time zone changes, meeting participants, and special requests
  • Answer main phone lines
  • Coordinate with internal departments to ensure smooth flow of onsite client events
  • Maintain cleanliness of conference rooms and kitchen
  • Set up and cleanup of meeting rooms, including catering
  • Work with facilities staff to assist with restocking of pantry and supply room
  • Organizing shipping and messenger services
  • Printing and binding presentations
  • Provide guests with beverages
  • Facilitate and help troubleshoot the connection of video conferences
  • Provide backup coverage for reception in Miami and Atlanta offices
  • Ensure reception area looks impeccable
  • Properly route all mail and deliveries
  • Maintain inventory of office and pantry supplies
  • Assist Corporate Services with any office space issues
  • Liaise with building security for guest check-in and ID card procurement
  • Identify, troubleshoot, and report equipment issues
  • Provide administrative support to various departments as needed


Skills & Requirements:

  • Fluent in Portuguese (strongly preferred)
  • Bachelor's Degree preferred
  • Impeccable professional demeanor appropriate for a front-office position
  • Excellent communication skills
  • Upbeat attitude
  • Good multi-tasking skills
  • Ability to problem-solve
  • Work well within a team
  • Flexible to accommodate earlier or later hours as needed
  • Knowledge of Microsoft Office