Executive Administrative Assistant

4 weeks ago

Buckhead, United States Corps Team Full time

Our client, a leading private equity firm is seeking a Senior Administrative Assistant/Executive Assistant for a contract-to-hire role located in Atlanta, GA (Buckhead).


Work arrangement: Primarily onsite, with the option for one remote day per week after full onboarding.


ROLE & RESPONSIBILITIES

  • Create a welcoming environment by greeting guests as soon as they arrive, answering phone calls, directing visitors to meeting/conference room, and taking messages for employees as needed.
  • Coordinates and manages scheduling and logistics for Quarterly and Annual Board meetings: schedule/ manage venue, menus, AV, other set up as needed; communicate and coordinate schedules with board members, investors, other attendees. Distribute meeting materials, ensure meeting preparation and set up is completed in advance
  • Coordinates the booking, setting up and calendar of meeting/conference rooms.
  • Organizing and oversight of meal delivery for meetings, conferences, firm events, etc.
  • Ensuring conference rooms and reception area is always tidy and professionally presentable.
  • Maintains and orders inventory of general office supplies, snacks, etc.
  • Retrieving and sorting daily mail and deliveries.
  • Serves as liaison to building management for basic maintenance and cleaning.
  • Provides basic and accurate information in-person and via phone/email to visitors
  • Provides EA support to two partners, primarily managing calendars, scheduling dinners/meetings, domestic travel and some personal errands. Some ancillary support to other team members as needed.


REQUIRED SKILLS

  • Positive attitude and pleasant personality for greeting visitors in a friendly and warm manner upon arrival to the office or through the phone
  • Strong technical skills, experienced in Microsoft Office Suite: Word (ability to convert to PDF), Outlook, Expense Management system (Expensify a plus),
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Excellent organizational skills
  • Comfortable working in a fast-paced environment, multitasking and time-management skills, with the ability to prioritize tasks
  • High school degree; additional certification in Office Management is a plus


REQUIRED EXPERIENCE AND EDUCATION

  • 5+ years of professional senior and/or executive administrative experience.
  • Board support experience.
  • Experience in financial services, investment banking, private equity, or consulting strongly preferred.
  • High school degree required; additional certification in Office Management or college degree is preferred.

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