Administrative Specialist

THE POSITION

Washington County Department of Health and Human Services (HHS) is seeking passionate and engaged individuals who represent the rich diversity we have in our community for career opportunities as an Administrative Specialist II (AS II).

Anyone (including current county employees) interested in HHS Administrative Specialist II positions must submit an application to this posting to be considered for future openings that become available within the next six months.

About HHS:
As a Department, HHS cares for people, animals and the environment and envisions Washington County as a healthy, equitable and supportive community. We promote health and well-being by influencing policies, systems and environments; providing education, programs and services; and responding to the needs of vulnerable populations. Our work is led and influenced by our values of equity, accountability, transparency, respect, cultural responsiveness, and collaboration.

Divisions within Washington County Health and Human Services are listed below:

• Administrative Services: We are responsible for providing administrative, financial, and compliance support to the entire department.
• Animal Services: We are located at the Bonnie Hays Animal Shelter in Hillsboro, Oregon and offer resources and services that help our community live safely and happily with pets.
• Behavioral Health (Mental Health and Addictions): We provide civil commitment services, protective services, and care coordination.
• Developmental Disabilities: We provide services to support individuals experiencing intellectual and developmental disabilities (I/DD). These services include case management, protective services, eligibility, and foster care licensing/certification.
• Disability, Aging and Veteran Services (DAVS): We provide programs and services to maintain and enhance the quality of life to assure that basic needs are met for Washington County seniors, veterans, and people with disabilities.
• Public Health: We work in partnership with our community to improve and protect the public‘s health and achieve health equity through prevention, regulation, and education.
  • Disease Control & Prevention (DCAP)
  • Infection Prevention and Access to Care (IPAC)
  • Emergency Medical Services (EMS)
  • Emergency Preparedness
  • Environmental Health
  • Strategy Program
  • Maternal, Child & Family Program (MCF)
  • Medical Examiner‘s Office (MEO)
  • Research, Analytics, Informatics and Data (RAID)
  • Vital Records (birth and death records)
  • Women, Infants and Children (WIC)
• Solid Waste & Recycling: We ensure all Washington County households and businesses have easy access to garbage and recycling collection services at a fair and reasonable cost.

To learn more about the various divisions in our department, please use this link: Health and Human Services.

* This recruitment is being conducted specifically for HHS and will be used to fill future full-time, part-time, variable hour, temporary, seasonal, and limited duration vacancies that may become available within the next six months. *

Part-time regular positions will be scheduled to work an average of 20 hours per week; will accrue sick and vacation time; and are eligible for holiday pay prorated based on the hours worked. These positions are not eligible for medical, dental, or vision benefits.

Variable hour positions are at-will and hours are limited to 20 hours per week. These positions will accrue sick time and are not eligible for vacation accrual, holiday pay, or medical, dental, or vision insurance benefits.

Temporary positions are at-will and hours are limited to 24 hours per week, up to 6 months of duration. These positions will accrue sick time and are not eligible for vacation accrual, holiday pay, or medical, dental, or vision insurance benefits.

Seasonal positions are at-will and may work up to 40 hours per week for no longer than 6 months of duration. These positions will accrue sick time and are not eligible for vacation accrual, holiday pay, or medical, dental, or vision insurance benefits.

Limited duration positions are at-will, limited to the duration of the grant or funding source, or the duration required to complete the project assigned to the position. Full-time limited durations are eligible for the same benefits as regular positions. Part-time limited duration positions are eligible for the same benefits as part-time regular positions.

Bilingual Positions: Designated bilingual positions require that the incumbent have knowledge of another language (primarily Spanish) besides English. It is required to possess precise writing skills (including spelling, grammar, and punctuation), fluent speaking skills, and the ability to communicate clearly and concisely both orally and in writing. If you possess these skills, you are encouraged to apply. Upon successfully passing the applicable proficiency assessment test in a selected language, positions that are eligible for the bilingual differential pay will offer an additional $75 per pay period. Pay periods are every two weeks.

Why Washington County?
Are you interested in challenging, meaningful, and rewarding work? Join Washington County in our commitment to advancing racial equity. Our Board of Commissioners worked closely with various community stakeholders and subject matter experts to develop an Equity, Diversity, and Inclusion (EDI) Resolution. Adopted in February 2020, this resolution commits to the equitable delivery of Washington County‘s services, resources, and opportunities for growth and development to every county resident.

Check Out Our Award-Winning Benefits & Wellness Program on the ‘Benefits‘ tab above

ESSENTIAL JOB DUTIES

To review the complete classification and list of knowledge, skills, and abilities for this position, please use this link: Administrative Specialist II.

General Duties:
Our Administrative Specialist II (AS II) members are responsible for providing a variety of administrative, clerical, and project-related support using independent judgment in content and style and have considerable public contact in explaining policies and procedures. These positions provide support that requires the ability to learn the procedures and operating details of the applicable work unit. Incumbents prepare correspondences and other documents using Microsoft Office 365 software or equivalent, perform data entry in a wide variety of databases, and process documents using considerable responsible judgment.

General Work Schedule & Location:
The majority of full-time AS II positions have a schedule of Monday-Friday, 8:00 am-5:00 pm. Some positions will require to provide in-person services only, but others may be eligible for a hybrid work schedule. Additionally, based on business needs, some positions may be scheduled to work during weekends/holidays.

Depending on the position, the work location may vary between Public Services Building, Elam Young Parkway Office, and Service Center East at Murray.

MINIMUM QUALIFICATIONS

Education and Experience:

• A high school diploma or equivalent; AND Three (3) years of progressively responsible experience providing administrative or clerical support.
• Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement.

Additional Specialty Requirements:

• Some positions may require the ability to speak, read, write, and translate English into another language (primarily Spanish) or vice versa. Such positions will require the incumbent to take and pass proficiency assessment test.
• Some positions may be required to possess a valid driver‘s license and have an acceptable driving record per Washington County policy. To review the Driver‘s License and Record Policy for Washington County, please use this link: Driver‘s License & Records Policy - Under ‘Vehicles‘ section.
• Some positions may be required to pass a criminal background check.

Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application.
SUPPLEMENTAL INFORMATION

Washington County is committed to using a Merit-based System in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities.

Our commitment to you:

Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.

Selection Process:

1. Apply today In lieu of a resume, you are required to complete and submit an online application. Your application will be used to screen for minimum qualifications (MQs) and determine the starting pay in accordance with the Oregon Equal Pay Law.
   
   
2. MQ Review: Human Resources will screen applications for MQs beginning the week after the posting closes.

3. Applications that pass the initial screening will be added to the ‘eligible list‘ for further assessments and interviews.

4. Human Resources will use the pool of eligible candidates for any HHS AS II opportunities. As opportunities become available, we will contact active eligible candidates via email including details of the vacancy to ask if they would like to be considered. We call this ‘Surveying the List.‘

5. Depending on the volume of interested candidates for any specific opening, further screening of the preferred qualifications may be applied.

6. Once the list of candidates is identified, they will be referred to the hiring manager to be invited for a panel interview. Generally, 6 - 8 applicants are referred for each vacancy based on their respective rank on the eligible list.

7. If selected, candidates must pass any condition(s) of employment, if any.

Please note: candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family.

Status of Your Application:
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you ‘opt out‘ or ‘unsubscribe‘ from email notifications from NEOGOV it will impact our ability to communicate with you about job postings.

Veterans‘ Preference
If you are a Veteran and would like to be considered for a Veterans‘ preference for this recruitment, please review the instructions using this link: Veterans‘ Preference Points.

Accommodation under the Americans with Disabilities Act
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources , or e-mail: at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Questions (?) Regarding This Recruitment
Yeji Seo, Talent Acquisition Partner


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* Washington County is a drug-free workplace *

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