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Administrative Assistant

4 months ago

Los Gatos, United States Teleferic Barcelona Restaurant Group Full time

ADMINISTRATIVE ASSISTANT / OFFICE  COORDINATOR (PART-TIME)


Telefèric Barcelona Restaurant Group, is now hiring an Administrative Assistant / Office Coordinator as to provide support on a daily basis as the company is now expanding If you are an organized and efficient professional, with passionate about providing proactive support and exceptional customer service in an office environment, this role is for you


Responsibilities

Your primary responsibilities will include:


  • Managing day-to-day office operations and ensuring a clean and organized work environment
  • Ordering office supplies and coordinating with vendors
  • Managing office budgets and expenses
  • Managing and tracking expense and invoice processes in coordination with the accounting team 
  • Organizing and maintaining office files, documents, and records, both in physical and digital formats.
  • Managing and setting up business licenses, entities, insurances, vendors etc
  • Handling incoming and outgoing correspondence, including mail, packages, and emails
  • Assisting in flight and accommodation booking for executives. 
  • Coordinating internal events such as meetings, and conferences, including scheduling, preparing materials, and arranging logistics
  • Making travel arrangements for employees, including booking flights, accommodations, and transportation.
  • Provide personal assistance to the executive team and ownership as required.


Requirements


  • Proven experience as an Office Coordinator or similar role
  • Excellent organizational and time management skills
  • Strong attention to detail
  • Ability to multitask and prioritize tasks effectively
  • Strong written and verbal communication skills
  • Proficiency in Excel
  • A high level of English, bilingual in Spanish is preferred
  • Availability to work from the office Monday to Friday, from 9 am to 1 pm. 



Equal Employment Opportunity Employer: Telefèric Barcelona is an Equal Employment Opportunity (EEO) Employer, which means we encourage applications from people with different backgrounds, interests, and personal circumstances. Our team welcomes applicants regardless of their age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. 


All we need is your high energy, skills, and willingness to be part of a great project


We're looking forward to meeting you