Executive Administrative Assistant

6 days ago

Fort Worth, United States Flow Therapy Full time

Flow Therapy is a growing, mission-driven organization, founded on an unwavering commitment to improving the lives of every patient we touch. We are dedicated to the best-in-class delivery of a non-invasive outpatient cardiovascular therapy, known as Enhanced External Counterpulsation (EECP). We encourage you to click the following link to discover, through a brief video, how we are making a meaningful difference in the lives of our patients:


About the Role:


In this pivotal role, you will be the cornerstone of executive support and project management within our healthcare organization. As the Executive Administrative Assistant, you will blend high-level administrative expertise with project oversight to drive organizational success. Your role is crucial in ensuring that the CEO’s time is optimized and that projects are managed effectively.


You will provide critical support to the CEO, managing his calendar with precision to ensure all meetings, appointments, and travel arrangements are well-coordinated. Your responsibilities will include prioritizing engagements, resolving scheduling conflicts, and ensuring that commitments align with strategic priorities. Additionally, you will handle and screen the CEO’s email and phone communications, draft responses, and maintain professional and effective communication with stakeholders. Organizing high-level meetings, preparing detailed agendas, taking comprehensive minutes, and following up on action items will be key aspects of your role. You will also plan and coordinate special events, ensuring smooth execution.


In your project management capacity, you will oversee a variety of critical projects from conception through completion. This includes managing project timelines, coordinating with various teams, and ensuring that all goals are met on time and within budget. You will prepare and deliver regular status reports on project progress, performance metrics, and key achievements, providing the CEO with actionable insights to support informed decision-making. Identifying and implementing improvements in project workflows and operational processes will also be a significant part of your role, aimed at enhancing efficiency and effectiveness.


Your administrative duties will involve accurate maintenance and updating of company records, files, and databases, along with ensuring compliance with data protection regulations and internal policies. You will also assist with financial administration tasks such as budget tracking, invoice processing, and expense reporting, collaborating with the finance team to ensure accurate and timely financial operations.


About You:


  • Proactive and Initiative-Driven: You demonstrate a proactive approach to managing tasks and projects. Anticipating the needs of the CEO and the organization, you take initiative in addressing issues before they arise and implementing solutions independently.
  • Exceptional Organizational Skills: You possess outstanding organizational abilities, managing complex schedules and multiple priorities with ease. Your attention to detail ensures that all tasks, from executive support to project management, are executed flawlessly.
  • Strong Communication Abilities: You excel in both written and verbal communication. Your ability to draft professional correspondence, prepare clear and concise reports, and interact effectively with stakeholders is vital for maintaining a positive and efficient work environment.
  • Experienced in Project Management: With a proven track record in project management, you are skilled in overseeing projects from start to finish. You effectively manage timelines, coordinate resources, and ensure that all project goals are achieved on schedule and within budget.
  • Adaptable and Resilient: You thrive in a dynamic, fast-paced environment and can easily adapt to changing priorities and unexpected challenges. Your resilience enables you to handle high-pressure situations with professionalism and composure.
  • Collaborative Team Player: You are a supportive and collaborative team member who works well with colleagues and stakeholders at all levels. Your ability to foster positive relationships and contribute to team success is essential in a small, close-knit organization.


About Us:


Over the past two decades, Flow Therapy has grown from an organization founded to transform the life of a single patient into the nation’s number one provider of Enhanced External Counterpulsation (EECP®) therapy, with a national network of clinics, and recognized by Congress as the most impactful entity associated with this therapy in the United States. Our relentless, values-driven and people-focused culture has created an organization capable of simultaneously delivering a world-class Net Promoter Score and a first-rate shareholder return, and we’re proud of the fact that we’ve transformed over thirty-five thousand lives through our team’s committed and capable results. With partnerships encompassing tens of millions of Americans, over 450 published research articles, and an unparalleled level of compassion and dedication to our patients, we’re invigorated and excited by what’s ahead, as we help health systems and hundreds of the nation’s finest cardiologists to radically transform the landscape of cardiovascular care in the United States and to change the lives of millions of Americans.


About What’s Next:


We believe fervently in the value of data-driven decision-making, and we believe equally in the importance of hiring the whole person, not merely their resume. Our holistic, innovative, values-focused, and data-incorporative talent selection process – including a diverse set of interviews, assessments, and discussions – is different from much of what you may have experienced at other organizations, and we hope you’ll enjoy and embrace that difference – and recognize that it helps us to ensure our team consists of world-class talent. We’re excited for you to join us in changing the world of American healthcare.

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