Administrative Assistant
2 weeks ago
Starting Pay Range: $42K - $50K/yr
The Administrative Assistant for Strategic Initiatives will provide high-level and confidential administrative support for the Director of Strategic Initiatives. They are a resourceful self-starter with strong organizational skills, excellent communication and interpersonal skills, and the ability to collaborate with a wide range of internal and external contacts.
What we value:
- Positive team members who are passionate to learn, energetic to hit the ground running, and willing to grow in a professional, team-oriented environment with a focus on guest service.
- We offer support for a successful journey, including hands-on training and opportunities to advance your career.
Why choose Turning Stone Enterprises?
- Paid weekly
- Variety of schedules
- Paid time off
- Tuition assistance
- Career-building professional development
- Discounts from dining to fuel to concerts
- Team Member appreciation events
- Quality healthcare and dental benefits
- A robust 401k retirement plan
- Dealer School
- Finance Scholarship Program
What you will do as an Administrative Assistant:
- Proactively manage a variety of daily administrative tasks for the Director of Strategic Initiatives and project managers, including schedules, resources, and deliverables.
- Coordinate meeting arrangements, schedule meetings and conferences, and track commitments and action items.
- Manage calendars and standard correspondence, communicating schedule changes and responding to inquiries.
- Maintain and update confidential information and databases.
- Review and process invoices, set up new vendors, and assist with expense tracking and reporting.
- Prepare and submit accurate expense reports, ensuring compliance with company policies and timely reimbursement for team members.
- Actively monitor pending project tasks to ensure timely resolution and closure.
- Assist in project management for strategic initiative projects.
- Receive and distribute mail; prepare outgoing mail and packages for pickup.
- Collaborate with Supply Chain to obtain pricing for products and services, enter purchase requisitions in RedRock, and track orders throughout the procurement process.
- Verify product specifications and quantities with project stakeholders.
- Assist in coordinating site visits with vendors, consultants, architects, and other external parties.
To be successful as an Administrative Assistant, you'll need:
- Bachelor’s degree or equivalent experience
- Minimum five to seven years of working experience in administration support, office management or project coordination.
- Excellent written and verbal communication skills, project management efficacy– highly organized, results oriented, and able to take initiative.
- Detail oriented with strong planning and organizational skills.
- Ability to solve practical problems in a quick and timely manner and interpret a variety of instructions furnished in a written or oral form.
Who We Are:
We are Turning Stone Enterprises, a dynamic organization with a diverse range of business operations and a recent recipient of CNY’s Best Places to Work award. Among our prominent offerings is the Turning Stone Resort Casino, a which has received the prestigious Best of New York Gaming Resort award for an impressive six consecutive years. Complementing this flagship property, we operate satellite casinos like YBR Casino & Sports Book, Point Place Casino, and The Lake House at Sylvan Beach. Beyond gaming and hospitality, our portfolio extends to encompass convenience stores, government contracting technology firms, and a fully integrated cannabis operation that encompasses cultivation, manufacturing, and retail, among other ventures.
Why You Will Appreciate Us:
We pride ourselves on offering an extensive array of benefits designed to enhance the well-being and professional development of our team members. These benefits include comprehensive medical, dental, and vision plans, providing you with peace of mind regarding your health. We support your financial future with a robust 401(k) plan and offer the security of life insurance coverage.
Our commitment to work-life balance and family support is demonstrated through our team member assistance programs. You'll also enjoy our paid time-off program, which includes paid holidays. At Turning Stone Enterprises, your wellness is a priority, and we offer various wellness programs to ensure you're at your best.
In addition, we understand the importance of career growth. Our career path planning and continuing education initiatives are tailored to assist team members in achieving their professional aspirations. Join us at Turning Stone Enterprises, where professionalism meets friendliness, and together, we'll embark on a journey of growth and success. We eagerly anticipate the opportunity to welcome you to our team.
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