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PMO Admin Support

2 months ago

San Jose, United States ATR International Full time

Role Overview:

We are seeking a proactive (junior) PMO Admin/Support out of USA (preferably Florida or California) to join our PMO team. You will be supporting the Program Director and Project Manager for our Agile PLM (Product Lifecycle Management) project on execution and coordination across our operations in mostly the USA, and also in South East Asia and Europe. You will work closely with the PMO Team and liaise between Business Leads and IT Organization including implementation partners.

Key Responsibilities:

- Program Support: Assist the Program Director and Project Manager with administrative support in all aspects of project execution and day-to-day tasks.

- Reporting: Develop, maintain the project reports and dashboards to stakeholders.

- Schedule Management & meeting coordination: Manage the program’s calendar, including scheduling meetings and coordinating with international team. Prepare agendas, take detailed notes/minutes, and follow up on action items to ensure accountability and progress.

- Planning: Maintain project plans, track milestones

- Progress Monitoring: Chase up on deliverables, monitor project progress, and escalate issues as necessary to keep the project on track.

- Organizing the Co-Location Events: Organize and manage logistics for colocations for the global teams


Skills and Qualifications:

- Communication: Strong verbal and written communication skills in English, not afraid to pick up the phone to contact the project team members. Bilingual (Japanese speaking is a plus)

- Pragmatic Approach: Ability to take a practical and solution-oriented approach to problem-solving.


Working Conditions:

- This is an international role requiring flexibility in working hours to accommodate different time zones.

- Significant travel is required if not directly living near San Jose / Palm Bay, primarily within the USA, with occasional trips to Europe and Southeast Asia as needed by the global program. Travel up to 50% of the time.


Benefits include:

-MEC/ACP Medical

-Voluntary Dental, Vision, Life, Supplemental Income

-401k (must meet requirements)

-sick leave as required by state/county


Pay Range - $50-100 per hour