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Administrative Assistant

4 months ago

Coraopolis, United States Howard Hanna Real Estate Services Full time

Administrative Assistant

Location: Coraopolis, PA


Summary:

The Administrative Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation.

Note there will be an office administrator dedicated to one branch only, or to multiple branches.


The location of this office is: 1001 Beaver Grade Road, Coraopolis, PA 15108.


Essential Job Function:

  • Schedule, promote and support agents individually and in group settings on the Howard Hanna Mar/Tech tools with a goal of increasing adoption and efficiency
  • Onboarding new and experienced agents
  • Process paperwork for agent departures and transfers
  • Maintain all office purchasing/supplies
  • Maintain all branch workrooms, supplies and equipment, including building maintenance supplies, directional signs, office supplies, warehouse stock items, copier/printer toner
  • Manage branch floor duty/opportunity schedules
  • Assist sales managers with recruiting packages
  • Provide assistance to agents with copiers, computers, and phones – assisting IT department as needed
  • Troubleshoot agent ordering
  • Submit appropriate Help Desk Tickets to receive tech support/troubleshooting for office equipment
  • Assist sales manager with office social media posts including Facebook, Twitter, and Instagram
  • New agent training including business systems/technology, paperwork procedures - Host weekly/monthly Mar/Tech training
  • Sales meetings agendas
  • Prepare spreadsheet
  • Follow up with incoming sales associates and appointment confirmations.
  • Process outgoing mail and distribute incoming mail
  • Other various administrative agent training and or support to sales managers with RVP approval


Transaction Support:

  • Process earnest money and commission check deposits
  • Coordinate and process files in conjunction with the TC team


Qualifications:

  • Associates degree or 3-5 years branch operations preferred
  • Proven ability to work well with a varied group of individuals while maintaining a positive and professional manner with all levels of management, agents and staff in person and in writing
  • Ability to communicate in a clear, concise and professional manner with all levels of management, agents and staff both in person and in writing
  • Proficiency in Outlook, excel, word and publisher
  • Proficiency in managing social media platforms including Facebook and Instagram
  • Ability to train one on one or in small group settings
  • High organizational skills in managing multiple projects simultaneously
  • Ability to adjust direction when situation warrants
  • Work independently without regular direct supervision
  • Ability to multi-task and organize such that tasks are completed in an efficient and timely manner


To apply please email resumes to: anzifalchetti@howardhanna.com


HowardHanna.com

Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.