Project Assistant

4 weeks ago

Portland, United States Exyte Full time
Discover your exciting role

The Project Assistant (Technical Project Support) will play a vital role in maximizing the productivity of an active project by providing technical project assistance and coordination. As a highly collaborative and flexible person, you will be assigned to a functional project leader in the engineering, procurement & construction project team. The role requires on-site presence at our Boise office and will be assigned to one of our functional areas, such as Engineering, Procurement, Construction, Environmental Health & Safety, Quality, Commercial, Project Controls, Scheduling, or Project Management depending on your skills/experience/interests.

This entry level position offers a unique opportunity to gain valuable career experience while being exposed to various functional areas within the company. This exposure will help you decide if you want to grow within the assigned functional area or explore other areas within Exyte.

Explore your tasks and responsibilities

  • Create PowerPoint Presentations: Develop and design presentations to effectively communicate project updates and information.
  • Data Collection & Validation: Collect, organize, and validate project data, ensuring accuracy and completeness.
  • Spreadsheet Management: Create and manage spreadsheets to track project progress and financials, including detailed work packages.
  • Communication & Coordination: Follow up with key personnel to advance processes and business objectives. Respond to general inquiries and draft communications for approval.
  • Tracking & Reporting: Update and maintain business-related trackers. Expedite and consolidate scheduling for weekly and monthly internal and external reports.
  • Scheduling & Meetings: Schedule meetings, coordinate logistics, and manage calendar invites.
  • Action Administration: Communicate, follow up, and administer department action items as required.
  • Support Scheduling: Assist the Lead Scheduler with Primavera 6 (Scheduling Tool) P6 and design package and procurement strategy (DPPS) data entry and maintain progress information in technical monitoring system (TMS).
  • Liaison Role: Act as a department liaison/coordinator, ensuring effective communication between various stakeholders.
  • Workbook Creation: Create detailed Excel workbooks for each project work package, including data such as cost estimates, budgets, client funding authorizations, subcontracts, and invoices. Ensure all data is accurately populated and validated under the supervision of the project cost control manager.
  • Data Management: Maintain and update workbook tabs with data from various project sources according to a predefined weekly reporting schedule. Save workbooks to the project SharePoint site for stakeholder coordination.

Show your expertise

Minimum Required:

  • Education: Bachelor's degree in Business Administration, Project Management, Engineering, Construction, Data Analytics, or a related field.
  • Advanced Microsoft Excel, PowerPoint, and Word skills required.
  • Data Analysis experience
  • Data Management: Proven ability to collect, organize, and validate project data from multiple sources and produce accurate reporting according to a fixed schedule.
  • Technical Proficiency: Proficiency in Microsoft Office applications, with a special emphasis on Outlook, Excel, PowerPoint, and Word. Experience with project management software, such as Jira, is a plus.
  • Organizational Skills: Strong organizational abilities, including the capability to handle multiple deliverables simultaneously.
  • Communication Skills: Excellent written, verbal, and listening communication skills. Ability to work effectively with diverse team members and stakeholders.
  • Detail-Oriented: Keen attention to detail and strong problem-solving skills.
  • Customer Service: Experience in providing excellent customer service and maintaining positive relationships with stakeholders.
  • Flexibility: Adaptability to changing project needs and priorities.
  • Self-Motivation: Ability to work independently, stay motivated, and learn quickly

Preferred:
  • Exposure/experience with technical support or project assistant responsibilities, preferably within the construction or engineering industry.
  • Experience using Jira software preferred.
  • Power-BI skills preferred
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