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Administrative Specialist

2 months ago

Lake Mary, United States Mastech Digital Full time

Job Title: Admin Support Clerk - III

Location: Lake Mary, FL (Hybrid: Thursdays until June 5, then Wednesdays and Thursdays)

Shift: Standard 9 AM - 5 PM. Weekend work may be required during year-end.

Duration: 8.5+ Months


Job Description:


Key Responsibilities:

  • Ensure accurate and timely submission of State and Local Tax registrations for both regulated and non-regulated companies.
  • Collaborate with third-party providers to manage account setups and ensure synchronization between our system and the provider.
  • Manage state and local tax accounts, including registrations, updates, and closures.
  • Review internal tax control reports related to payroll processing.
  • Address inquiries from tax agencies regarding state and local withholding registrations.
  • Perform data analysis, account maintenance, and tax reconciliations.


Must-Have Skills:

  • Strong written and verbal communication skills with keen attention to detail.
  • Ability to collaborate effectively across various levels of the organization.
  • Proficiency in working independently and as part of a team.
  • Bachelor's degree.
  • Minimum of three years of relevant experience with multi-state and local taxes.
  • Experience working with state and local tax jurisdictions for account updates.
  • Familiarity with third-party tax applications such as ADP.
  • Experience with HRMS and Payroll systems, with knowledge of PeopleSoft and/or Workday preferred.
  • Intermediate Excel skills.


Desired Skills:

  • Understanding of end-to-end Payroll processes and their integration with Payroll Tax processes.
  • Ability to manage multiple functions simultaneously.
  • Flexibility in scheduling to meet processing demands.
  • Strong sense of urgency, proactive approach, and focus on results.
  • Certification such as CPP or FPC is a plus.


Education/Certifications:

  • Bachelor’s degree required.


Note: This role will initially require hybrid work on Thursdays until June 5, 2024, after which it will transition to a hybrid schedule of Wednesdays and Thursdays.