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Office Manager
1 month ago
ABOUT THE COMPANY
Founded in 2004, Team Epiphany is a leading full-service creative agency that originated from a close-knit network of influencer relationships. Pioneering influencer marketing, we coined the term before it became mainstream. Specializing in creative, strategic, design, production, and unique campaign elements, we collaborate with renowned brands such as Nike, HBO, Amazon, and Audi. Our mission is to influence culture and drive progress in the marketing space, prioritizing community and forming authentic relationships. With a proven track record of impactful non-traditional events and campaigns, we are a dynamic team of approximately one hundred creatives with a work-hard-play-hard mentality.
JOB DESCRIPTION
Team Epiphany is looking for a NYC-based Office Manager to lead workplace functions and activities. The ideal candidate has a passion for supporting a growing team, maintains a can-do attitude, has a leadership mentality, and is comfortable collaborating and navigating an ever-evolving agency environment. Under the general direction of the Operations Team, you will lead a broad range of organizational support, client/team services, and administrative duties.
Tasks include but are not limited to….
RESPONSIBILITIES
- Acting as the agency ambassador, the face of Team Epiphany, and the first point of contact for many including employees, visitors, clients, and vendors
- Being a connector of people and information across business services and units
- Being the point person and strategic lead for managing day-to-day operations, in collaboration with the Executive Assistant: including basic IT and IT team partnership, interfacing with building management to resolve issues and arrange entry of vendors, coordinating with cleaning staff, and supply ordering and stocking
- Managing relevant vendor list (beverage, HVAC, BMS, shredding, copier, etc.) to schedule routine maintenance and repairs of office infrastructure and orchestrate office improvements as needed
- Curating, organizing, communicating, and facilitating various company events with local office culture champions
- Identifying gaps in current practices and developing high impact programs and interventions for improvement
- Tracking and managing expenses
- Additional tasks and projects as needed
WHAT MAKES A GREAT CANDIDATE
- MUST BE NYC BASED & ABLE TO WORK FULLY ONSITE (Monday to Friday – 9:30 AM to 6:30 PM)
- Strong organizational and interpersonal skills
- Strong written and verbal communication skills
- Great collaboration skills, thrives working as part of and supporting a team
- Self-starting and comfortable reaching out to employees of all levels
- Ability to multitask, manage several projects concurrently, and prioritize
- Ability to manage sensitive information
- Hunger to learn and grow in a fast-paced, creative agency environment
- Thrives in a constantly changing environment
- Passion for operations, creative solutions and bringing to life a best-in-class employee experience
- Deep interest and knowledge of pop-culture and brands TE works alongside
- Business savvy and a Type-A organization style – excellent time management
