Administrative Assistant

6 days ago

Birmingham, United States Artech LLC Full time
Job Title: Administrative Assistant
Location: Birmingham, AL
Duration: 6+ months

JOB SUMMARY
This position is responsible for providing administrative support to the Alabama Power Public Relations team and will be responsible for timekeeping, expenses, scheduling and office support. Additionally, the successful candidate will assist with the creative services tracking system and project management, ensuring contractor and vendor invoices are in compliance and billed to the correct client. This is a creative communications team, so strong communication and interpersonal skills are key to success.

JOB REQUIREMENTS
· Expense and P-Card statement management
· Manage check requests and invoice processing
· Manage telephone coverage and mail distribution for department
· Perform budget management tasks (preparation, research, and reconciliation)
· Work with new employees to set up badges, parking, office space, etc.
· Monitor and assist with creative services tracking system; project management and monthly reconciliation
· Maintain supply room order/accessibility; Order and maintain office supplies and submit facilities work orders when needed
· Assist with meeting and travel arrangements as needed
· Calendar and coordinate department meetings as needed
· Understand general accounting processes and POET departmental coding
· Other duties as assigned

JOB QUALIFICATIONS
Education, Knowledge, Skills, and Abilities
· High school diploma or equivalent preferred
· Excellent planning and organizational skills
· Exceptional written and verbal communication skills are required
· Previous secretarial/administrative work experience performed at a high level of proficiency in traditional office skills required
· Proficiency in Company systems required - priority to candidates who are familiar with Enterprise Foundations and Oracle HCM
· Proficiency in the Client Office software suite required; Ability to quickly pick up new digital tools and technology is key to success.
· Ability to work in a team environment with diverse disciplines and backgrounds
· The ability to maintain a positive attitude and a commitment to providing excellent customer service
· Demonstrates good time management skills, willing to work with others and/or taking on additional responsibilities to meet critical deadlines
· Demonstrate behaviors consistent with Our Values – Safety First, Intentional Inclusion, Act with Integrity, Superior Performance Learn More

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