Administrative Assistant
1 week ago
About the job Administrative Assistant
The Arc of Central Alabama is an organization that provides a full range of services for children and adults with intellectual and developmental disabilities. The Arc is looking for an initiative-taking, technology savvy, meticulous individual to join our Employment Services team. They will provide administrative support for employment, transition, and career programming, and will have a broad and varied role, with tasks being allocated by multiple people at a variety of levels across the division. Overall responsibilities include:
RESPONSIBILITIES AND DUTIES:
* Screening Phone calls
* Monitoring Therap entries
* Prepare and Schedule meetings in person and virtually.
* Assist with billing function as needed by VP to ADRS/DMH.
* Manage contact information needs by the department and deliver communications.
* Submit monthly progress reports to partnering agencies.
* Update monthly authorizations for services.
* Organizing division schedules, events and files with a system that is user friendly to everyone.
* Assist with Summer JETS intake process, scheduling and time keeping of participants in program
* Co-teach/Teach DSP orientation
* Ordering supplies/Manage purchases for school needs
* Assist in home inspections for cleanliness and compliance.
* Perform other duties as assigned as needed by leadership.
Qualifications:
* Understands of clerical procedures and systems such as recordkeeping and filing
* Demonstrates ability to work independently and take initiative within the scope of work.
* Ability to communicate effectively with peers and leadership orally and in writing.
* Demonstrates working knowledge of the Microsoft Office Software Suite.
* Meticulous and thorough
* Ability to anticipate the needs of the department and complete tasks without needing to be asked.
* Manages time efficiently and prioritizes tasks while maintaining quality standards
* Possesses good judgment and ability to make good decisions.
* Ability to work independently and in a team environment
* Initiative-taking analytical person
* Displays a professional attitude and demeanor.
EXPERIENCE: 3+ year(s) of administrative experience in the mental health field preferred
* High School Diploma or Equivalent is required
* BS or BA degree in business, office administration, or related field is preferred
ADDITIONAL REQUIREMENTS: Must clear all background checks and pre-hire testing.
Apply for Position
Or refer someone
-
Administrative Assistant
3 weeks ago
Birmingham, United States TEKsystems Full timeJobDescription: This position performs administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the Threat Management and Intel department as well as the Advanced Threats and Deterrence department and offices. The position also coordinates with and provides administrative support for the...
-
Administrative Assistant
1 week ago
Birmingham, United States TEKsystems Full timeJobDescription: This position performs administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the Threat Management and Intel department as well as the Advanced Threats and Deterrence department and offices. The position also coordinates with and provides administrative support for the...
-
Administrative Assistant
3 weeks ago
Birmingham, United States TEKsystems Full time*JobDescription:* This position performs administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the Threat Management and Intel department as well as the Advanced Threats and Deterrence department and offices. The position also coordinates with and provides administrative support for the...
-
Administrative Assistant
1 week ago
Birmingham, United States TEKsystems Full timeDescription: This position performs administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the Threat Management and Intel department as well as the Advanced Threats and Deterrence department and offices. The position also coordinates with and provides administrative support for the...
-
Administrative Assistant
5 days ago
Birmingham, United States Hustle Notice Biz Full timeAdministrative AssistantDepartment: Core Call IncEmployment Type: Full TimeLocation: BirminghamCompensation: $17.50 - $25.00 / hourDescriptionJob Title: Administrative AssistantJob Location: Birmingham, ALJob Type: Full-TimeDepartment: OfficeWe are seeking a proactive, detail-oriented Administrative Assistant to support our office operations and ensure the...
-
Administrative Assistant
4 weeks ago
Birmingham, United States Calculated Hire Full timeJob Title: Administrative Assistant 1Location: Birmingham, AL Contract Length: 2 years Job Description: We are seeking a detail-oriented and reliable Administrative Assistant 1 to join our energy client’s team. This role involves a range of administrative tasks and requires a strong ability to manage multiple duties efficiently. The successful candidate...
-
Administrative Assistant
1 month ago
Birmingham, United States Five Star Senior Living Full timeWork With Purpose At Five Star Senior Living, our people are the critical link to those we serve, and it is their vitality, energy, and caring nature that allows us to fulfill our mission of enriching and inspiring the journey of life. In addition to nurturing and advancing the lives of our residents, our team members enjoy meaningful opportunities for...
-
Administrative Assistant 2
4 months ago
Birmingham, United States Artech LLC Full timeJob Title: Administrative assistantLocation: Birmingham, AL Duration: 6 -12 monthsCorporate Affairs is seeking an Administrative assistant to provide support to the group for expense reports sponsorship requests, timekeeping and other administrative group needs.
-
Administrative Assistant 2
1 week ago
BIRMINGHAM, United States Artech LLC Full timeJob Title: Administrative assistant Location: Birmingham, AL Duration: 6 -12 months Corporate Affairs is seeking an Administrative assistant to provide support to the group for expense reports sponsorship requests, timekeeping and other administrative group needs.
-
Executive Administrative Assistant
4 weeks ago
Birmingham, United States KMI Family Ventures Full timeDescription:We are seeking a highly organized and proactive Executive Administrative Assistant to join our team in Birmingham, MI. The ideal candidate will be responsible for supporting the day-to-day administrative operations of our family office, managing administrative tasks, and ensuring smooth communication and scheduling. This position requires...
-
Manufacturing Administrative Assistant
5 days ago
Birmingham, Alabama, United States MSCCN Full timeAbout Robert Half:Robert Half is a global staffing firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Job Summary:We are currently seeking an...
-
Administrative Assistant
1 month ago
Birmingham, United States PCH, Inc. Full timeAs a member of our hospitality team, the primary role of a Banquet Administrative Assistant is to provide efficient administrative support to the Banquet department, help streamline operations, and assist the Maitre d' to ensure a smooth operation of banquet services. This role is responsible for securing Banquet Event Orders for scheduling purposes,...
-
Project Administrative Assistant
1 month ago
Birmingham, United States Black Creek Integrated Systems Full timeJob DescriptionJob DescriptionReasonable accommodations are available for qualified individuals with disabilities upon request.Essential Duties and ResponsibilitiesWork with project management to track project status, documentation, and correspondenceAssist with preparation of Submittals, Subcontracts, and Change OrdersAssist with project documentation...
-
Administrative Assistant
2 days ago
Birmingham, Alabama, United States Alabama Department of Education Full timeJob SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to join our team at the Alabama Department of Education. This is a 9-month non-exempt position with an estimated salary range of $35,000 - $45,000 per year.About the RoleThe Administrative Assistant will be responsible for providing clerical support in a fast-paced office...
-
Birmingham, Alabama, United States Wettermark and Keith Law Firm Full timeAt Wettermark and Keith Law Firm, we are seeking a skilled Veteran Disability Claims Administrative Assistant to join our team. This role will provide administrative support to our disability claims department, ensuring that claims are processed accurately and efficiently.Key Responsibilities:Administrative Support: Provide administrative support to our...
-
Office Manager
1 month ago
Birmingham, United States TASSCO Full timeABOUT THE COMPANYTASSCO (Total Alloy Steel Service Company) is a leading distributor and fabricator of quality wear-resistant products and services. At the heart of TASSCO’s mission is a passion for “Making customers’ lives better” by supporting bulk material handling customers who want help, technical expertise, and value cost effective solutions....
-
Administrative Assistant 2 or 3
1 week ago
Birmingham, United States Artech LLC Full timeJob Title: Administrative Assistant Location: Birmingham, AL 35203 Duration: 3 years Dependable Trustworthy adoptable and team oriented High emphasis on Confidentiality No Remote work Some Medical background/Technology would be Helpful Experience using a variety of database systems Superior interpersonal skills ability to communication tactfully...
-
Administrative Assistant
2 weeks ago
Birmingham, United States Ateeca Inc Full timeJob Description:Desired Qualifications:Provide expert-level administrative support and leadership to the team, leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency. Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks....
-
Administrative Assistant
1 week ago
Birmingham, United States PCH Hotels and Resorts Full timeAs a member of our hospitality team, the primary role of a Banquet Administrative Assistant is to provide efficient administrative support to the Banquet department, help streamline operations, and assist the Maitre d' to ensure a smooth operation of banquet services. This role is responsible for securing Banquet Event Orders for scheduling purposes,...
-
Administrative Assistant 2 or 3 Position
2 weeks ago
Birmingham, Alabama, United States 4P Consulting Inc Full timeJob Title: Administrative Assistant 2 or 3Job Description:To be successful in this role, you should be dependable, trustworthy, and adoptable with a strong emphasis on coordination ability. This is an onsite position in Birmingham, AL 35203, with a contract duration of 36 months. The ideal candidate should possess superior interpersonal skills, ability to...