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Executive Assistant to CEO

3 months ago

San Mateo, United States Career Group Full time

An Innovative Global Company is seeking an enthusiastic and driven Executive Assistant to support their dynamic CEO. In this high-level and fast-paced support role, you will act as the extension of this acclaimed executive and representation of the company in all communications. This includes overseeing calendars, coordinating meetings, and handling documentation all while taking on internal operations and ad hoc projects. Your thoughtfulness and commitment to the highest quality of assistance will be integral to your success here. If you love working with driven, passionate individuals then this job is for you


Comp: $180k -210 + Bonus + Excellent Benefits


**This is a hybrid role in San Mateo**


Responsibilities:

  • Serve as a liaison to the executives by handling all correspondence
  • Manage executives’ calendars by prioritizing tasks to keep them on schedule
  • Coordinate meetings and events, such as material preparation, agendas, research, set up, etc.
  • Assist with project management initiatives – track, document, and drive key deliverables
  • Create documents such as reports, client presentations, and company overviews
  • Organize travel and prepare detailed itineraries
  • Prepare expense reports and maintain a record of receipts and paperwork
  • Coordinate and manage multiple competing priorities, being able to utilize judgement on which tasks take precedent


Qualifications:

  • Minimum of 5-7+ years’ experience supporting C-level executives
  • Bachelor’s degree is required
  • Strong tenure in past positions
  • Ability to effectively communicate and work with remote executives
  • Proficient in Microsoft Office Suite; experience with Oracle, JIRA, and Zoom a plus
  • Warm, positive, and professional demeanor with a proactive approach to all tasks
  • Flexibility to adapt to changing priorities and circumstances
  • Meticulous attention to detail and organization
  • Ability to work a flexible schedule
  • Experience working for a mid - large global company


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We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Chance Initiative for Hiring.