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Office Manager

1 month ago

Trenton, United States Insight Global Full time

Position: Office Coordinator

Duration: 13-month contract


Qualifications:

  • 3-5 years of experience as an Office Manager or Office Coordinator - corporate
  • Proactive problem-solving skills
  • Takes ownership and accountability for office space and operations
  • Desire to grow within the role and alongside the team
  • Demonstrated persistence in overcoming challenges
  • Effective communication with New Jersey site leads, fostering collaborative relationships
  • Passionate about creating an inclusive environment that promotes community and engagement, both virtually and in-person
  • Willingness to occasionally travel to the New York office
  • Experience with G Suite and Slack
  • Proficiency in spreadsheet management and documentation
  • High level of professionalism

Pluses:

  • On Guest Management System
  • Jira suite ticketing
  • Any experience with access management - key cards
  • Experience with high-rise buildings, complex security, and fire safety

About:

We are seeking an Office Coordinator to oversee the operations of our Hamilton, New Jersey office for a rapidly growing financial software startup. In this role, you will serve as the main point of contact for all office-related needs, including vendor management(such as catering and snack programs), seating arrangements, internal and external office events, and working with property management.

Additionally, you will focus on fostering a positive and engaging workplace atmosphere by carefully assessing and addressing the unique needs and preferences of the office. The ideal candidate will have experience as an office manager or coordinator, capable of managing a mid-sized office, addressing issues promptly, and collaborating with a global team on various projects and events.

Day-to-Day Tasks:

  • Manage the front desk by greeting and assisting guests
  • Ensure the office remains organized, with functional furniture and equipment
  • Troubleshoot IT-related issues (e.g., Zoom, conference rooms)
  • Establish and manage vendor relationships (snacks, catering, property management, janitorial)
  • Serve as the point of contact for external visitors and internal inquiries
  • Coordinate in-office activities, including daily lunches, meetings, conference room scheduling, IT setup, cleaning, maintenance, seating arrangements
  • Handle office finances (credit card reconciliation, invoice payments, expense tracking)
  • Act as the central contact for office-related issues, event planning including community outreach, and emergencies



Compensation: $24.00-28.50/HR