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Office Management Supervisor

2 months ago

Trenton, New Jersey, United States CGS Federal Full time

Employment Type:
Full-Time,

Experienced Department:

CGS Federal is in search of an Office Management Supervisor to enhance our team dedicated to supporting the legal initiatives of a significant federal agency.

This role provides an opportunity for candidates to showcase their office management proficiency by delivering managerial assistance and effectively engaging with clients or legal representatives.

At CGS Federal, we unite driven, highly skilled, and innovative individuals to tackle the most pressing challenges faced by government entities using advanced technology.

We are looking for candidates who are eager to contribute to governmental advancements, value teamwork, and can foresee the needs of others.

Our environment promotes employee support and encourages professional development through various educational opportunities.


Key Skills and Attributes:
This is a prominent, high-visibility role that necessitates the candidate's presence onsite five days a week. The individual must be ready to closely collaborate with senior staff to accomplish tasks with minimal supervision. Confidence in interactions and a professional demeanor are essential. This position is crucial for the daily operations of the client. Only highly experienced candidates will be considered, as this is not a role for growth. Proven, successful, long-term relevant experience is required. Responsibilities include scheduling and coordinating senior management meetings via platforms like Zoom and MS Teams, initiating hybrid meetings, collaborating with IT to resolve technical issues, arranging travel using designated applications, reconciling travel expenses, and managing travel adjustments as necessary. Additional duties involve answering and directing incoming calls, coordinating site events with dignitaries, organizing correspondence, managing workloads, scheduling appointments, and communicating on behalf of senior management as required.

Qualifications:

A minimum of four years of progressively responsible supervisory and management experience, demonstrating effective communication skills for successful interactions with clients or legal representatives.

Experience in public interaction via phone or front desk operations, document management, and exceptional phone etiquette is essential. Familiarity with operating a multiline phone system, reviewing written content for consistency, and managing daily operations of a high-level office is required. Proficiency in MS Office Suite (PowerPoint, Word, Excel, and Outlook) and experience supervising office support staff is necessary. Candidates should be self-starters, quick learners, resourceful, and proactive. Exceptional oral and written communication skills are mandatory. An undergraduate degree is required.

Preferred Qualifications:
A law degree, advanced technical certification, or other relevant graduate degree is preferred.

Our Commitment:

CGS Federal is dedicated to simplifying and enhancing government processes through the optimization of human, technical, and financial resources.

We combine state-of-the-art technology with exceptional personnel to deliver tailored solutions that meet our clients' specific needs. Our commitment lies in addressing the most challenging and dynamic issues.

Over the past several years, we have expanded our government-contracting portfolio, establishing valuable partnerships through our dedication to integrity, professionalism, and quality work.

At CGS Federal, we value hard work, self-awareness, and professionalism, striving to provide the highest quality service to our clients and nurturing those relationships for the long term.

We prioritize our employees' well-being, offering a comprehensive benefits package that includes health, dental, and vision insurance, life insurance, a 401k plan, flexible spending accounts, paid time off, and observance of state and federal holidays. CGS Federal is an Equal Opportunity Employer.

Applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Join our team and contribute to government innovation.