Administrative Assistant

3 days ago

Teays Valley, United States Greenman-Pedersen, Inc. Full time
Description

GPI's Midwest operations seeks a full-time Administrative Assistant to help Project Managers oversee and perform Administrative, Accounting, and Human Resources duties in a fast-paced environment while working closely with the Administrative and Management team members within the Branch. Candidates should be well-organized with strong written and verbal communication and computer skills.

Do you value a company that puts employee satisfaction and diversity at the forefront of who they are? If so, GPI wants you

GPI is a multi-discipline engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked in the Top 100 Firms by Engineering News Record, GPI is a forward-thinking, innovative firm with a culture committed to excellence and fosters staff empowerment. For more information, visit: www.gpinet.com

Responsibilities:
  • Assist with Administrative tasks, including:
  • Timesheet review & approval.
  • Purchasing and ordering PPE equipment for field staff.
  • Assist with Contract Proposal writing.
  • Managing vehicle fleet services.
  • Coordinate employee conferences, professional meetings, and training registrations.
  • Assist with Accounting tasks, including:
  • Expense report review and processing.
  • Assist with invoice review to meet client requirements.
  • Produce routine financial project tracking reports.
  • Assist with Human Resource tasks, including:
  • Assisting with onboarding activities, following up on offer letters, checking in on new-hire paperwork, and assisting with new-hire orientations.
  • Recruiting activities, including coordinating career fairs, developing employment ads, resume reviews, and interview scheduling and coordination.

Qualifications:
  • High School Diploma or GED required.
  • Experience in administrative and accounting tasks is preferred.
  • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
  • Detail-oriented with exceptional organizational skills.
  • Strong analytical, communication, and problem-solving skills.
  • Demonstrated team-oriented behavior

Requirements

MINIMUM REQUIREMENTS:
  • Read, write, and understand plans and directions given in the English language
  • Basic computer skills with the ability to create and edit Microsoft Word and Excel documents, create Outlook emails and utilize SharePoint and Microsoft Teams to communicate with other team members
Learn More

  • Administrative Assistant

    2 weeks ago

    Hunt Valley, United States HUB International Limited Full time

    Join our Award-Winning Team at HUB International! Administrative Assistant, Administrative, Assistant, Insurance

  • Administrative Assistant

    2 weeks ago

    Spring Valley, United States Aston Carter Full time

    Job Title: Administrative Assistant Job Description The Administrative Assistant will support the executive team by managing various special projects that require meticulous attention to detail to ensure successful completion. Sample projects include creating a system or database to store information needed for an upcoming audit. Responsibilities +...

  • Administrative Assistant

    2 weeks ago

    Spring Valley, United States Aston Carter Full time

    Job Title: Administrative Assistant Job Description The Administrative Assistant will support the executive team by managing various special projects that require meticulous attention to detail to ensure successful completion. Sample projects include creating a system or database to store information needed for an upcoming audit. Responsibilities +...

  • Administrative Assistant

    2 weeks ago

    Center Valley, United States APS Full time

    Allied Personnel Services is seeking candidates for an Admin opening! This temp to hire opportunity offers full time hours, 8 a-5 p. Pay is $26.00-28.00/hr. In this role you will support the Communications team of a leading global manufacturing compa Administrative Assistant, Administrative, Communications, Assistant, Staffing

  • Administrative Assistant

    4 days ago

    Center Valley, United States Allied Personnel Services Full time

    Allied Personnel Services is seeking candidates for an Admin opening! This temp to hire opportunity offers full time hours, 8 a-5 p. Pay is $26.00-28.00/hr. In this role you will support the Communications team of a leading global manufacturing compa Administrative Assistant, Administrative, Communications, Assistant, Staffing Learn More

  • Administrative Assistant

    2 weeks ago

    Simi Valley, United States Tech Tammina Full time

    Administrative Assistant Simi Valley, CAGreat Opportunity Available in Simi ValleyJob Description Will answer phones, greet clients, schedule appointments, and scan client documents. Will also assist the administrative team with sending out tax returns, e-file forms, extensions and handle general client follow ups. Must be available for overtime and some...

  • Administrative Assistant

    3 days ago

    Simi Valley, United States Tech Tammina Full time

    Administrative Assistant Simi Valley, CAGreat Opportunity Available in Simi ValleyJob Description Will answer phones, greet clients, schedule appointments, and scan client documents. Will also assist the administrative team with sending out tax returns, e-file forms, extensions and handle general client follow ups. Must be available for overtime and some...

  • Administrative Assistant

    2 weeks ago

    Spokane Valley, United States Paul Davis Full time

    Position: Administrative Assistant Position: Administrative Coordinator/Program Coordinator What does an Administrative Assistant with Paul Davis do? * Fields calls from customers and team members and builds rapport * Ability to multi-task * Works in a very fast-paced environment * Problem solves and helps people find solutions * Improves the community by...

  • Administrative Assistant

    1 month ago

    Happy Valley, United States TEKsystems Full time

    Job DescriptionJob DescriptionCurrently seeking an Administrative Assistant to join the team at a non-profit in Portland, OR!Job Description:Provides key administrative and project support to the fundraising team. Work will include: meeting scheduling and preparation, database entry and reporting, mailing project management, donor engagement tracking and...

  • Administrative Assistant

    2 weeks ago

    West Valley City, United States Pacific Office Automation, Inc. Full time

    Do you like the versatility of juggling multiple tasks at once, being a resource for teammates that have questions, and have an excellent work ethic? Our fast-paced, sales office is seeking an Administrative Assistant at our office in West Valley Cit Administrative Assistant, Administrative, Microsoft, Assistant, Customer Service, Manufacturing

  • Administrative Assistant

    4 days ago

    West Valley City, United States Pacific Office Automation, Inc. Full time

    Do you like the versatility of juggling multiple tasks at once, being a resource for teammates that have questions, and have an excellent work ethic? Our fast-paced, sales office is seeking an Administrative Assistant at our office in West Valley Cit Administrative Assistant, Administrative, Microsoft, Assistant, Customer Service, Manufacturing Learn More

  • Administrative Assistant

    2 weeks ago

    Spokane Valley, United States Paul Davis Full time

    Position: Administrative Assistant Position: Administrative Coordinator/Program Coordinator What does an Administrative Assistant with Paul Davis do? * Fields calls from customers and team members and builds rapport * Ability to multi-task * Works in a very fast-paced environment * Problem solves and helps people find solutions * Improves the community by...

  • Administrative Assistant

    2 weeks ago

    Valley Stream, United States Alliance Health Group Full time

    Alliance Health Group -   We are seeking a FT Administrative Assistant for our HR & Payroll Department.   This is an in-person position.  

  • Administrative Assistant

    3 days ago

    Valley Stream, United States Alliance Health Group Full time

    Alliance Health Group -  We are seeking a FT Administrative Assistant for our HR & Payroll Department. This is an in-person position. Learn More

  • Administrative Assistant

    3 weeks ago

    Spokane Valley, United States Carrington College Full time

    Who Are We: Carrington College helps students achieve success by providing them with "hands-on" training that uses the technologies and processes that are used in the field, allowing them to build their confidence while they "learn by doing". Our focus is to help change the lives of our students for the better through education. That's more than our purpose;...

  • Administrative Assistant

    2 weeks ago

    Locust Valley, United States Phaxis LLC Full time

    Administrative Assistant with a Medical background needed Remote - Must be local to Long Island Manage setting up accounts Strong phone experience Strong computer skills (excel, word, outlook) Confirm appointments Transfer calls Must be able to work independent Fast pace environment Professional and smart -  

  • Administrative Assistant

    3 days ago

    Locust Valley, United States Phaxis LLC Full time

    Administrative Assistant with a Medical background neededRemote - Must be local to Long IslandManage setting up accountsStrong phone experienceStrong computer skills (excel, word, outlook)Confirm appointmentsTransfer callsMust be able to work independentFast pace environmentProfessional and smart- Learn More

  • Administrative Assistant

    18 hours ago

    Hunt Valley, United States Digi Solutions Full time

    Location: Hunt Valley  Job Type: Full-Time  About Us:   At Digi Solutions, we are seeking a highly organized, detail-oriented Personal Assistant to support our team with administrative tasks and day-to-day operations. The ideal candidate will be proficient in Google Docs and Excel, ensuring smooth and efficient handling of documents, reports, and data...

  • Sales Administrative Assistant

    2 weeks ago

    Golden Valley, United States Ultimate Staffing Services Full time

    Provide administrative support to the sales team, which includes data management and order entry for 15-20 sales representatives. Monitor incoming email accounts and download bid documents. Record new business opportunities in Salesforce and assign Administrative Assistant, Sales, Administrative, Business Operations, Salesforce, Customer Service, Staffing

  • Administrative Assistant To Executives

    2 weeks ago

    Spring Valley, United States Aston Carter Full time

    Job Title: Administrative AssistantJob Description The Administrative Assistant will support the executive team by managing various special projects that require meticulous attention to detail to ensure successful completion. Sample projects include creating a system or database to store information needed for an upcoming audit. Responsibilities + Provide...