Human Resources Manager

Fifteen Group is seeking a talented and highly motivated Human Resources Manager. This is a new role. Reporting to the Chief Financial Officer, the Human Resources Manager will play a critical role in strategic decision making and operations as the company builds out its Human Resources functions and undergoes rapid growth in California. The successful candidate will be a hands-on, participatory generalist who will lead the Human Resources function and will have a successful record of accomplishment in setting priorities as well as excellent recruiting, organizational, and communication skills. This is an on-site position at our Miami office.

Job Responsibilities:

As the HR Manager, you will be responsible for building the Human Resources function. The HR Manager is responsible for the following:

Recruiting:

·      Identify, recruit, and make recommendations for hiring all non-exempt candidates. Assist Senior Leadership in the hiring process for all exempt positions. Screen, interview, coordinate reference checks/background checks/drug tests, and process applicable paperwork for all candidates.

·      Work with operational managers to anticipate and plan for upcoming staffing needs and related budgets.

·      Lead outreach efforts and effectively recruit to attract a highly qualified candidate pool that can be contacted as positions are added or become open.

·      Oversee onboarding of employees and the HR orientation program for employees to receive the appropriate new hire training to successfully perform their job. Ensure coordination and facilitation of new hire orientation program and attendance by all new hires.

·      Competitive Environment Intelligence: Research and track industry compensation packages by role for where Fifteen Group operates. Monitor competitor job postings. Request compensation surveys from PEO at least annually, or when new markets are entered.

HR Policies & Procedures:

·      Develop and maintain company specific HR related policies and procedures. Use or modify PEO policies and procedures as a basis.

·      Liaise with PEO HR experts for their expertise as questions or changes in the government requirements arise. Have PEO experts review proposed polices for compliance before requesting implementation approval from senior management.

·      Update employee handbooks for changes in law or regulations as needed.

·      Develop and maintain templates for employment letters, onboarding, offboarding,

·      Support, comply and promote company initiatives, policies, and guidelines.

·      Resolve employee issues in a professional and timely manner.

·      Seek opportunities to revise, create, or eliminate policies and procedures to improve efficiency and effectiveness of human resources.

Claims & Investigations

·      Administer leave claims (FMLA, Personal, Worker's Compensation, etc.) to ensure appropriate employee care, manage costs and track time off.

·      Provide required documentation in response to unemployment claims. Participate in unemployment hearings as needed. Ensure that paperwork is complete, and that documentation is thorough, so the company's position can be legally and effectively represented.

·      Develop and administer effective employee coaching and counseling programs. Assist in the research and investigation of non-exempt workplace issues to discover facts, identify potential liability to the Company, document and facilitate resolution. Support and promote the Employee Resolution process. Identify themes and solutions to re-occurring issues.

·      Assist in planning of employee events and propose and maintain employee engagement activities calendar.

Compliance & Training:

·      Ensure that company hiring standards, laws and applicable regulations are followed in the application, hiring and selection process.

·      Maintain employee files and ensure they contain required employment paperwork, proper performance management documentation, and retain employee files for the required length of time.

·      Ensure compliance with procedures for accessing, reviewing, and auditing employee files.

·      Communicate property rules and regulations via the employee handbook and code of conduct.

·      Create awareness of the importance of safety in the workplace and decrease accident frequency and severity. Develop appropriate safety training.

·      Communicate all safety and security policies to employees on a regular basis.

·      Develop training calendar and training tracking program. Ensure that employees are up to date on operational, policy, safety, and government required training.

Payroll & HRIS:

·      Process bi-weekly payroll on the ADP TotalSource Platform for two entities on a timely and accurate basis.

·      Ensure managers review and approve hourly employee time worked accurately and with adequate lead time for payroll to be processed. 

·      Maintain accurate vacation and sick leave tracking. Also ensure time off requests are submitted and approved on a timely basis.

·      Maintain accurate calculations for commissions and bonuses with input from operational managers, if applicable. Track and document basis for and approval of variable pay.

·      Maintain accurate employee records on the ADP TotalSource Platform. Hire, terminate, and maintain employee records in the ADP TotalSource Platform.

·      Help control labor costs and expenses. Alert relevant managers to overtime trends.

Annual Tasks:

·      Lead annual benefits package evaluation. Consider renewal of existing plans and plan substitution options. Present comparisons and recommendations to CFO and Principals.

·      Lead open enrollment process and communications. Update documentation for updated benefits package.

·      Re-evaluate HR Structure: compare PEO relationship with other PEO firms, self-managed option, or hybrid options.

·      Coordinate quarterly and annual reporting.

·      Verify PEO W-2 calculations and provide corrections if needed.

Leadership:

·      Collaborate across different departments and functions.

·      Capable of influencing employees to perform to their highest standard and establishing a trusting environment to foster teamwork.

·      Lead by example and operate with integrity and respect.

Process Improvement

·      Establish and implement short and long-range human resources function goals, objectives, policies, and procedures.

·      Manage projects and initiatives as assigned.

·      Propose and implement process and policy improvements.

Required Skills and Experience:

·      Bachelor’s degree

·      Experience in the multifamily real estate industry

·      Experience with mass hiring and onboarding as properties are acquired

·      Ability to work in a fast-paced, dynamic environment

·      Effective communication skills and judgment in framing issues

·      Conscientious and thorough

·      Meets deadlines

·      Advanced Microsoft Word skills, Basic Microsoft Excel skills

·      Schedule requires significant work with colleagues in the Pacific Time Zone

Desired Skills and Experience

·      Experience with California, Florida, and Texas employment law and regulations.

·      Experience with ADP TotalSource

·      SHRM or CalHR credentials

About Fifteen Group

Fifteen Group is a real estate-focused private investment firm. Our investment activities focus on opportunity-driven, value-added acquisitions and development projects. We invest selectively in all major real estate asset classes, in real estate-secured debt and in corporate private equity transactions. We take pride in our entrepreneurial philosophy and expertise in finding opportunities where others see none. We are based in Miami and maintain an office in Los Angeles.