Executive Operations Manager

4 weeks ago

Chapel Hill, United States InteliSpark, LLC Full time

Executive Operations Manager


About the Role (READ FULL JOB DESCRIPTION BEFORE APPLYING)


InteliSpark is entering into a new phase of growth and is an exciting opportunity to help world-changing, deep tech start-ups secure non-dilutive federal research grant funding. InteliSpark is hiring an Executive Operations Manager to significantly expand the capacity of the company President. The Executive Operations Manager will work closely with the President taking lead on many of his responsibilities. This position will work side-by-side with the President on a daily basis. Your role will be multi-disciplinary and will involve a wide variety of tasks to expand the executive capacity of the President. You will be an “extra set of hands” for the President, and therefore his shadow and at times surrogate. 


What are we looking for?


This is an early career position well-suited for an individual who in the future envisions growing into a Chief of Staff role. We seek talented candidates who are inspired by our mission of helping world-changing, deep-tech start-ups secure non-dilutive funding. We care more about your skills, attitude, and traits than your career experience.

  • You are intelligent, competent, and can improvise, adapt, and overcome challenges. You are a natural problem solver who seeks to learn what you do not know.
  • You have at least a bachelor’s degree from a high-quality University. 
  • Driven, self-motivated, enthusiastic and with a “get things done” attitude. You have a natural sense of ownership of problems and tasks.
  • Amazing task and time management. You are proactive with a knack for anticipating problems before they arise.
  • You have the hunger and ambition to take on increasing challenges.
  • Results-driven, with a preference for action. You have good instincts for when to act with self-directed initiative and when to seek guidance.
  • You are self-teaching and able to learn how to do things you have never done before.
  • Exceptional communication skills. You can write a convincing essay with ease. You can persuasively communicate orally.
  • Ability to develop and improve processes to enhance efficiency.
  • You have excellent attention to detail and copywriting skills.
  • You have the ability to collaborate and influence stakeholders at multiple levels.
  • You are highly organized, have the ability to manage projects and facilitate meetings.
  • Ideally, 2+ years’ experience in a relevant professional role. 


In Office Position


This position will be in our Chapel Hill office. We are seeking a candidate in the Chapel-Hill/Durham NC area. 


Responsibilities: (We hate job descriptions – but they are an unfortunate and necessary evil We seek candidates that will grow, evolve, and thrive with the changing needs of the company. If you have ever said “that’s not my job” – this position is not for you) Representative responsibilities include:


  • Executive Operation Support
  • Ensure President is prepared for meetings and frequently join meetings upon request to take notes and independently follow up on action items. The person in this role should be prepared to participate in client meetings with video throughout the day. The candidate will also be expected to multi-task during said meetings, initiating action items identified during the meeting.
  • Manage special projects and initiatives initiated by the President.
  • Start-up Ecosystem Relations
  • Work with President to maintain and grow relations in the U.S. Start-Up Ecosystem (including Universities, Accelerators and VC funds).
  • Client Engagement
  • Serve as a liaison with client and InteliSpark team. Onboard clients and ensure smooth handoff to proposal development team.  
  • Assist President in managing relationships with clients and stakeholders.
  • Identify opportunities to grow and enhance client success.
  • Own client-facing and internal summaries of initial prospective client meetings, including key decisions and action items.
  • Maintain customer data i.e., contacts, account health, significant events, etc. in company supported CRM.
  • Marketing
  • Work with company leadership to develop, manage, and execute integrated marketing initiatives and promotional plans
  • Event planning and coordination for marketing events and educational seminars (some travel maybe required)
  • Project Management
  • Coordinates internal resources and third parties/vendors for the flawless execution of projects.
  • Ensure coordination between internal team members to ensure successful project completion.


Special Instructions:

When applying on LinkedIn in you will be asked a series of questions. One will be "What is the special number?". The Answer is 7. This way, we know you actually read the job description.

 

About InteliSpark

InteliSpark ( has offices in Chapel Hill, NC, Ithaca, NY, Houston, TX and Chicago IL), hands‐on business development consulting firm specializing in securing non‐dilutive federal R&D funding for start‐ups. We specialize in securing non-dilutive funding for start‐ups through the Small Business Innovative Research (SBIR), Small Business Technology Transfer (STTR), and other government research funding programs. We work with start‐ups, universities, venture capital firms and economic development programs to match small innovative companies and technologies with funding opportunities. Using our proven track record of creating winning SBIR/STTR proposals, we turn those opportunities into realities.

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