Administrative Assistant/Non Profit

1 week ago

Miami, United States Solomon Page Full time

Our client in Miami is seeking an Administrative Assistant to join their team The Office of Community Security (OCS) is tasked with implementing a tangible strategic plan to foster a safe and secure Jewish community environment in Miami-Dade County. The Director recommends and implements solutions related to establishing and monitoring community-wide security policies, regulations, guidelines, standards and priorities, which is accomplished through education, safety awareness, communication, community training, identifying potential vulnerabilities and physically securing Jewish institutions to minimize risk. Both departments require the ability to innovate, maintain exceptional attention to detail, and exercise excellent time-management skills. The ability to work on multiple projects at once and juggle competing priorities is critical. Remaining flexible and responding favorably to change especially in times of crisis is a must. This position will be on site in the Miami office. This position provides administrative support to the director of the Office of Community Security and director of the Jewish Community Relations Council.


  • Hourly pay: $30 per hour
  • Perm salary: 65k


Responsibilities:


  • Our departments convene and/or co-sponsor numerous programs and events throughout the year. They range from regularly scheduled member and task force meetings to one-time communitywide programs and/or conferences. Each event requires administrative support in executing the logistics and administration. Activities in this area include: room reservation, placement of event on calendars, RSVP management, ordering food, registration management, payment processing, preparation of name tags, copying materials, taking minutes and any other duties that may be needed.
  • Support the flow of work for the various departments, helping maintain multiple calendars, scheduling meetings and events, assisting in managing the directors’ schedules. Support the flow of communications as well as other basic functions, such as copying, mailing, faxing, creating invoices, and check requests. Enter data of committee membership and meeting attendance into Blackbaud (CRM). Type, edit and proofread documents. Make travel arrangements. Organize security conferences and seminars, maintain formal community messaging system used to communicate with the Jewish community and local law enforcement. Assist with on-site visits and security assessments of Jewish institutions.
  • Ability to create marketing materials, flyers and invitations using Publisher and other programs.
  • Support major organization-wide fundraising events in areas such as registration and, along with the other assistants, cover reception when the receptionist is not available.


Required Qualifications:


  • Excellent computer skills: This includes basic programs such as Word, Excel, Powerpoint, Quickbooks and Blackbaud (CRM). Also, able to understand and learn basic database input, querying, reporting, and exporting. Able to learn new technology quickly.
  • Excellent people skills: Able to communicate and provide quality customer service to community members, including high level leadership.
  • Planning/Organizing: Strong organization skills, attention to detail/record keeping, ability to multi-task in a fast paced environment, self-manage and see processes through fruition.
  • Highly efficient: Good time management with ability to meet deadlines.
  • Communications: Strong written and oral communications skills. Proficient in English grammar and proofreading.
  • Fast Paced: Able to work in a dynamic, active environment with constant activity.
  • Adaptable/Team Player: Able to shift gears as priorities change. Positive outlook.
  • Integrity: Ability to deal with sensitive material discreetly and confidentially.
  • Knowledge and understanding of Jewish culture preferred.
  • Bachelor’s degree preferred; four or more years of experience or training; or equivalent combination of education and experience.


If you meet the required qualifications and are interested in this role, please apply today.


The Solomon Page Distinction


Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.


About Solomon Page


Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.


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