Workforce Solutions Program Specialist

1 month ago

Houston, United States Acro Service Corp Full time

Acro Service Corporation (Acro), one of the nation’s largest staffing companies, is seeking a Workforce Solutions Program Specialist. If you have at least two years of related experience in the staffing industry preferably in a Managed Service Provider (MSP) program setting and specific experience in the recruiting space, we want to hear from you Immediate interviews are available for qualified candidates. Come join our award-winning team


SUMMARY

The Workforce Solutions Program Specialist (Program Specialist) is responsible for working with client users to facilitate delivery by MSP program suppliers of the temporary personnel required by the client. The Program Specialist will provide responsive and professional service to client users in requesting, selecting and managing temporary personnel. The Program Specialist will work with and manage MSP program suppliers to ensure all client positions are filled in a timely manner and within the established pricing framework. The Program Specialist will ensure that the suppliers take sequential steps in the candidate selection process (i.e., submittal, interview, drug and background screens, and onboarding) in a responsive and timely manner. In addition to staff augmentation, the Program Specialist will be required to work with suppliers of statement-of-work (SOW) services to help client users acquire contingent talent under a SOW on an as needed basis. The Program Specialist will ensure all program suppliers and their contingent workers comply with client policies and procedures and applicable regulations. The Program Specialist will be highly proficient in the use of the VMS being used in the MSP program and serve as First Level of VMS support for all users.


DUTIES & RESPONSIBILITIES

  • Work daily within Vendor Management Systems (VMS), including Acro’s own XRM System, reviewing customer requisitions, supplier submitted resumes and onboarding documents to ensure compliance.
  • Must maintain a high level of customer service on a daily basis by maintaining a continual feedback loop to client users either through the VMS, email or phone regarding activity against their open requisitions. Respond to all client service requests or queries immediately, but in no event later than two business hours.
  • Manage daily contacts (phone calls, emails, IMs) from suppliers regarding the submitted candidates or other issues pertaining to their assigned workers. At times, respond to contacts from temporary employees regarding entering of time and expenses and other relevant issues.
  • Maintain a thorough understanding of the candidate recruitment process and resume evaluation for a number of various job categories which may include technical, IT, professional, industrial, medical, and other categories required by the specific client.
  • Promptly update other members of Acro’s MSP program team for client regarding activities affecting the program to ensure all Acro team members are on the same page; such updates can be in the form of timely entry of information or notes in the VMS, or by email, calls or meetings.
  • Train and assist using managers on all aspects of the VMS, including how to create a requisition, review submittals (resumes), schedule interviews and select a candidate for an assignment.
  • Train and assist suppliers on all aspects of the VMS, including how to submit resumes, respond to interview requests, download worker time and other standard staffing/recruitment operating procedures.
  • Answer any and all questions regarding the program and how it operates.
  • When required, create the following within the VMS:
  • New customer profiles (using managers)
  • New client departments/divisions
  • New requisitions on behalf of the client
  • New supplier profiles
  • Understand concepts related to submittal to hire, interview to hire, acceptance to hire metrics, as well as fill rates and retention.
  • Analyze and determine pricing for different skill sets when requested by various client representatives.
  • Audit assignments and purchase orders to ensure they match the bill rates and terms of the specific requisition.
  • Run a variety of reports out of the VMS on an as needed basis and be able to understand and explain to others the data provided.
  • Monitor all business activity within the VMS including interviews to make sure they have been accepted and confirmed by the client.
  • Focus on meeting and exceeding program SLA’s and KPI’s


REQUIRED QUALIFICATIONS

Education

  • Bachelor’s degree. Additional years of similar work experience may serve in place of a bachelors.

Experience

  • 2 plus years’ experience within the staffing industry or other HR related field as a recruiter, human resource generalist or onboarding coordinator.

Skills

  • Highly proficient with Microsoft Word, Excel and Outlook.
  • Superior written and verbal communication skills; should have the ability to communicate with all levels of employees within the client or an associate vendor.
  • Strong customer service values and abilities.
  • Ability to multitask in a fast-paced environment.
  • Ability to professionally negotiate rates and other terms as required.
  • Ability to effectively develop good relationships with associate vendors, customers, employees, and managers.
  • Ability to respond effectively to employees, customers, and the associate vendors with excellent customer service skills to produce positive outcomes.
  • Ability to remain confidential in all phases of the hiring process and throughout the duration of work assignments and maintain a professional appearance and attitude.
  • Ability to create reports for client review.


DESIRED QUALIFICATIONS

Experience

  • 3- 5 years’ experience within the staffing industry as a Recruiting Coordinator, Account Manager or On-Site Representative is desired.


PHYSICAL DEMANDS

  • Frequently sits for long periods of time.
  • May be required to occasionally lift up to 15 pounds.


WORK ENVIRONMENT

  • While performing the duties of this job, the employee will work in a remote office environment.
  • The noise level in the work area is usually low.
  • Great deal of the work is done via the computer / email / reports etc.


Acro values diversity in our workforce and is an Equal Opportunity and Affirmative Action employer.

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