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Executive Assistant

2 months ago

Princeton, United States J & J Staffing Resources Full time

Our client is seeking a highly organized Executive Assistant to support their partners and staff. This person will help with office management, HR tasks, and more to keep things running smoothly.


Key Responsibilities:

  • Post job ads, screen resumes, and schedule interviews.
  • Help interview candidates with the paralegal supervisor.
  • Handle paperwork for disability, unemployment, and COBRA.
  • Manage employee onboarding and offboarding, including forms and training.
  • Get Lexis ID numbers for new hires.
  • Oversee receptionists in the Princeton office.
  • Handle questions from government agencies and act as a liaison for government clients.
  • Review and manage CLE credit requests and applications.
  • Ensure credits are obtained and follow up with conference organizers.
  • Manage office mail and phone calls.
  • Help with legal tasks, order small equipment, and fix minor tech issues.
  • Keep the office clean and generate retainer letters.
  • Assist with writing checks and posting time entries as needed.
  • Troubleshoot basic IT problems and coordinate with IT services.
  • Answer IT security questions from clients.
  • Manage applications for business certifications and supplier diversity with major companies.


Qualifications:

  • Experience as an executive assistant or in a similar administrative role, preferably in a legal or professional setting.
  • Strong organizational and multitasking skills.
  • Excellent communication skills.
  • Proficiency in Microsoft Office; knowledge of legal software (e.g., PC Law) is a plus.
  • Ability to work independently and handle multiple tasks in a fast-paced environment.