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Document Specialist

2 months ago

Indianapolis, United States Forrest Solutions Full time

Join a prestigious law firm as a Digital Document Specialist and embark on an exciting entry-level career in the legal industry. This role offers a unique opportunity to gain invaluable experience in various aspects of law firm operations, including information governance, records management, print services, and mail handling. Work alongside knowledgeable industry veterans and develop the skills necessary for a successful career in law.


Key Responsibilities:


Information Governance and Records Management:


  • Assist in the creation, maintenance, and organization of digital and physical records.
  • Ensure compliance with the firm's information governance policies and procedures.
  • Help implement and maintain electronic document management systems (EDMS).
  • Perform regular audits and data integrity checks on records and documents.


Print and Mail Services:


  • Manage incoming and outgoing mail, including sorting, distributing, and tracking correspondence.
  • Operate and maintain office printers, copiers, and scanners.
  • Prepare documents for printing, including formatting, binding, and quality checks.
  • Coordinate with external vendors for large print jobs and special requests.


Administrative Support:


  • Provide general administrative support to legal teams, including document preparation, data entry, and filing.
  • Assist in the creation and distribution of legal documents and correspondence.
  • Maintain office supplies and manage inventory related to document services.


Learning and Development:


  • Participate in training sessions and workshops to enhance knowledge of law firm operations and document management best practices.
  • Stay updated with industry trends and emerging technologies in information governance and document services.


Qualifications:


  • High school diploma or equivalent; some college coursework preferred.
  • Strong interest in the legal industry and eagerness to learn about law firm operations.
  • Excellent organizational skills and attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to handle confidential information with discretion.
  • Strong communication and interpersonal skills.
  • Ability to work independently and as part of a team in a fast-paced environment.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.