Parish Secretary With Chancery Responsibilities

3 weeks ago

Fort Lauderdale, United States EPARCHY OF SAINT MARON OF BROOKLYN Full time

Parish Responsibilities:


1) Answer phone (daily)

2) Greet parishioners visiting office

3) General correspondence/Chancery correspondence - Print emails and obtain signatures to return to the Chancery; print and respond to parishioners' emails (daily)

4) Type thank you letters or other correspondence (weekly)

5) Prepare labels and stuff envelopes for mass mailings (periodically)

6) Accounts Receivable - Deposit checks from contributions; receive cash (weekly)

7) Pay bills (weekly)

8) Accept credit card payments through Square (periodically)

9) Print Square contribution payments (weekly)

10) Post contributions to members accounts (weekly)

11) Complete and file monthly state payroll taxes and quarterly state and federal taxes (monthly and quarterly)

12) Order supplies for the office and church (monthly)

13) Create church bulletin using Microsoft word to include inserts of pictures/verbiage; print and stuff bulletins (weekly)

14) Record and track Mass Intentions; prepare Mass cards (weekly)

15) File correspondence and invoices (weekly)

16) Create various flyers (when needed)

17) Prepare Fed Ex packages (when needed)

18) Keep track of all parishioners' addresses/phone numbers (new, active, inactive, or visitors)

19) Coordinate Sunday readers for Mass (weekly)

20) Utilize the following applications: Outlook, Quick Books, Servant Keeper, Our Sunday Visitor,Excel, Word, Canva, & Square

21) Use of a copy machine for bulletin covers, pamphlets, scanning documents, labels, and event tickets

22) Use of calculator

23) Other duties as assigned


Chancery Responsibilities


1) Maintains and keeps all Eparchial files - both electronic and hard copy

2) Drafts Bishop and Vicar General correspondences including canonical dispensations and mailing with the Nunciature to the Holy See, as well as prints letters and finalizes mailings

3) Manages all mail - both electronic and hard copy

4) Manages Vicar General's calendar/schedule

5) Coordinates correspondences between the Eparchy and off-site offices/departments of the Eparchy including the Tribunal, Webmaster, the advancement team, and legal counsel

6) Other duties as assigned


Please send resume and cover letter to John Schlageter at JLSchlageter@gmail.com


Learn more about the parish by visiting:


About the Employer

Heart of Jesus Maronite Catholic Church is a Catholic Community located in Fort Lauderdale, Florida. The Pastor is Chorbishop Michael Thomas, who serves as Vicar General of the Eparchy of Saint Maron of Brooklyn.


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