Administrative Assistant

1 month ago


Champaign, United States Champaign-Urbana Public Health District Full time

Champaign-Urbana Public Health District

Administrative Assistant I


The Champaign-Urbana Public Health District (CUPHD) is seeking a full-time (40-hour week) Administrative Assistant I to support grant programs housed in the Division of Wellness and Health Promotion. Under the direct supervision of the WHP Program Coordinator, the Administrative Assistant provides administrative and programmatic grant support to achieve grant program goals and objectives. This position performs general office duties, including supply ordering, meeting agendas/minutes, general correspondence as well as utilizes a variety of computer software programs.

Responsibilities include:
* Serves as a liaison for outreach programs, assisting with project goals and objectives as directed by the supervisor, including maintaining resource station and bulletin board
* Assists WHP staff with program needs to meet the goals and objectives of assigned grant programs.
* Supports data entry of surveys, forms in software, i.e., Survey Monkey, Canva
* Distributes surveys and collects/organizes STARS data
* Completes Smoke-Free Illinois compliance checks
* Inventories, distributes, maintains and orders supplies/educational materials for all Division team staff members, including the coordination of delivery/pick up of items.
* Handles Division postage, mailings, correspondence, packages, etc for program staff
* Performs other duties as required and assigned by the WHP Program Coordinator to meet program goals.

Requirements include:
* A high school diploma, or GED equivalent and at least one (1) year office experience is required
* A valid driver‘s license, dependable transportation, and proof of auto insurance.
* Must have computer skills needed to complete data entry and generate data reports in a variety of formats to support data analysis and program report functions.
* Must have excellent phone etiquette, customer service, and organizational skills.
* Must be able to communicate effectively both written and orally
* Must be able to work individually and as a team member
* Must be able to set work priorities and organize effectively to meet deadlines
* Experience with Survey Monkey and graphic design software (ex: Canva, Adobe, etc.) is preferred.
* This is an in-person position.

CUPHD provides a comprehensive benefits package which includes:

* health, dental, and vision insurance with enrollment beginning on the employee‘s first day of employment
* 14 paid holidays per year
* 12 sick days earned per year
* 15 days of paid time off earned in the first year of employment
* short-term and long-term disability benefits
* comprehensive pension plan offered through Illinois Municipal Retirement Fund (IMRF)

Compensation for this position is $17.69 per hour for a 40-hour work week.

To apply, go to: ?CareersSearch. Applicants may also come in to apply online at?CUPHD, 201 W. Kenyon Road, Champaign, IL 61820. For full consideration, you must complete the application process.

Men, Women, Veterans, and individuals of all abilities are encouraged to apply. CUPHD also strongly encourages people of color, gay, lesbian, transgender, and non-binary people to apply. In compliance with the ADA Amendments Act (ADAAA), if you need accommodations to apply, please contact LaTasha Aragon at . CUPHD is an equal opportunity employer and welcomes everyone to join its team.

CUPHD highly recommends being fully vaccinated with the most-up-to-date COVID-19 and influenza (seasonally). Employees not vaccinated are required to mask from December 1st until April 1st of each year.

This recruitment will remain open until filled.

Posted November 13, 2024



  • Champaign, United States Don Moyer Boys & Girls Club Full time

    Job Title: Administrative Assistant Location: Champaign, IL, 61820 Job Type: Full-time, Hourly Job Description: The Administrative Assistant will report directly to the Business Services Administrator and provide comprehensive administrative support to the DMBGC administrative leadership team. The role will focus on resource development, finance, and human...


  • Champaign, United States Don Moyer Boys & Girls Club Full time

    Job Title: Administrative Assistant Location: Champaign, IL, 61820 Job Type: Full-time, Hourly Job Description The Administrative Assistant will report directly to the Business Services Administrator and provide vital administrative support to the DMBGC administrative leadership team. This role focuses on resource development, finance, and human resources...


  • Champaign, United States Express Employment Full time

    Job DescriptionJob DescriptionTop JobLocated in Champaign , ILSalary: $16.00-$20.00 D.O.EExciting Opportunity: Administrative AssistantAre you a detail-oriented professional who thrives in a fast-paced environment? Do you enjoy keeping everything organized and running smoothly? If so, we're looking for a highly skilled Administrative Assistant to join...


  • Champaign, United States Express Employment Full time

    Job DescriptionJob DescriptionTop JobLocated in Champaign , ILSalary: $16.00-$20.00Exciting Opportunity: Administrative AssistantAre you a detail-oriented professional who thrives in a fast-paced environment? Do you enjoy keeping everything organized and running smoothly? If so, we're looking for a highly skilled Administrative Assistant to join our...


  • Champaign, United States C-U Under Construction Full time

    C-U Under Construction and Trade Services is looking for the next piece to our puzzle. Do you fit? We want to make sure we fit with your future as well. Come join a team who truly puts their employees and families above all else. An environment that will have you excited to come and work every day. Benefits: • COMPETATIVE WAGES • COMPANY HEALTH INSURANCE...


  • Champaign, Illinois, United States Della Infotech Full time

    Job Summary: The Administrative Support Assistant plays a vital role in ensuring the smooth operation of our office. Responsibilities include mail distribution, check sorting, and document filing. Additionally, this role involves operating office equipment, answering phone calls, and performing data entry tasks. Key Responsibilities: Sort and distribute...


  • Champaign, United States F.E. Moran Group of Companies Full time

    PURCHASING ASSISTANT (ENTRY-LEVEL) Is this you?You excel at effectively and efficiently completing all procurement and purchasing activitiesYou have the willingness and desire to learn a new role and try new things, with or without previous experienceYou excel in a fast-paced work environment where there is never a dull momentIf yes, then bring your talent...


  • Champaign, United States F.E. Moran Group of Companies Full time

    PURCHASING ASSISTANT (ENTRY-LEVEL) Is this you?You excel at effectively and efficiently completing all procurement and purchasing activitiesYou have the willingness and desire to learn a new role and try new things, with or without previous experienceYou excel in a fast-paced work environment where there is never a dull momentIf yes, then bring your talent...


  • Champaign, Illinois, United States Don Moyer Boys & Girls Club Full time

    Job SummaryWe are seeking a highly skilled Administrative Coordinator to join our team at the Don Moyer Boys & Girls Club. As an integral member of our administrative leadership team, you will provide vital support to ensure smooth day-to-day operations across club activities.The ideal candidate will excel at both routine and complex administrative...


  • Champaign, Illinois, United States Don Moyer Boys & Girls Club Full time

    **About Us:**Don Moyer Boys & Girls Club is a dynamic organization dedicated to providing a safe and supportive environment for young people to grow and thrive.**Job Summary:We are seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will provide vital administrative support to our administrative leadership...


  • Champaign, Illinois, United States Applied Pavement Technology Full time

    Discover your next career opportunity at Applied Pavement Technology, a leading provider of pavement engineering consulting services. We are seeking an Administrative Assistant to join our team in Champaign, IL.About the RoleThis is a full-time position that offers a competitive salary and benefits package. The successful candidate will be responsible for...


  • Champaign, Illinois, United States Universal Health Services Full time

    Pavilion School Administrator Job Summary:We are seeking a highly skilled and experienced Pavilion School Administrator to join our team. As an essential member of our staff, you will provide top-notch support services to the principal and school staff.The ideal candidate will have excellent communication skills, be proficient in computer software, and...


  • Champaign, Illinois, United States ROE #9 Champaign-Ford County School Districts Full time

    Administrative Assistant Position OverviewWe are seeking an experienced Administrative Assistant to join our team at ROE #9 Champaign-Ford County School Districts. This role is a great opportunity for individuals who are passionate about working with students and families in a dynamic and supportive environment.About the Role:The successful candidate will...


  • Champaign, Illinois, United States Express Employment Full time

    Company OverviewWe are seeking a reliable and organized Part-Time Office Assistant to join our team at Express Employment in Champaign, IL.Salary$16-18 per hour (estimated annual salary: $33,440 - $37,760)Job DescriptionWe are looking for a detail-oriented individual who enjoys working in a team environment. As a Part-Time Office Assistant, you will be...


  • Champaign, Illinois, United States F.E. Moran Group of Companies Full time

    Purchasing Assistant Position at F.E. Moran Group of CompaniesWe are seeking a motivated Administrative Procurement Officer to join our team in Champaign, IL.Estimated Salary: $60,000 - $75,000 per year.This role involves evaluating vendor proposals, negotiating contracts, and managing purchase orders.You will coordinate the delivery of equipment and...

  • Admin Assistant

    2 weeks ago


    Champaign, United States Carle Health Full time

    OverviewProvide administrative support to the Behavioral Health leadership team. Perform varied administrative assistant duties of a complex and technical nature in support of general and special office activities to maintain an efficient and effective office operation. This will include scheduling and coordinating meetings, maintaining calendars, minimal...

  • Executive Assistant

    3 weeks ago


    Champaign, United States Wagner Machine Company Full time

    Job ProfileThe individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvements to build capacity for the management team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with individuals inside and outside of the...


  • Champaign, Illinois, United States C-U Under Construction Full time

    We are C-U Under Construction and Trade Services, a company that strives for excellence in everything we do. We are currently looking for an experienced Administrative Assistant to join our team.Compensation Package: This role offers a salary range of $55,000 - $75,000 per year, commensurate with experience.Key Responsibilities:Receive and process incoming...

  • Admin Assistant

    3 weeks ago


    Champaign, United States Carle Health Full time

    Overview Provide administrative support to the Behavioral Health leadership team. Perform varied administrative assistant duties of a complex and technical nature in support of general and special office activities to maintain an efficient and effective office operation. This will include scheduling and coordinating meetings, maintaining calendars,...

  • Clerical Assistant

    4 weeks ago


    Champaign, United States Della Infotech, Inc. Full time

    Duties: Job Summary: The Clerical Assistant helps with administrative duties within an office setting. In this position, you perform tasks to ensure the office functions smoothly and is well organized. Duties include distributing mail, sorting checks, filing documents, scanning documents, answering the phone and operating office equipment. Essential...