Executive Assistant

3 weeks ago


Champaign, United States Wagner Machine Company Full time

Job Profile

The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs, and drive improvements to build capacity for the management team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with individuals inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to work in a team environment and build effective working relationships inside and outside the organization.


This position reports directly to the company’s CEO and supervises an administrative assistant. 


Candidate Characteristics

  • Exceptional attention to detail
  • Experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility, composure, and a good sense of humor
  • Ability to prioritize and handle multiple assignments at any given time
  • Highly motivated, organized individual able to work effectively with minimal supervision
  • Strong analytical and research skills with a demonstrated ability to improve processes to maximize efficiency
  • Strong communication and customer service skills
  • Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position requires poise, tact, and diplomacy.
  • Must be able to interact and communicate with individuals at all levels of the organization
  • Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
  • Must be able to work in a fast-paced environment with demonstrated ability to prioritize the work and juggle multiple competing tasks and demands.
  • Must possess and demonstrate critical thinking skills as well as excellent organizational skills
  • Ability to write reports and professional business correspondence as well as create effective and professional presentations


Job Responsibilities

Provide direct administrative support to the CEO and Management Team

  • Ensure proactive handling of the day-to-day activities which may include confidential information such as compensation data, employment actions, and project plans
  • Manage calendars and schedule appointments
  • Make travel and accommodation arrangements as needed
  • Track and help drive completion of key deliverables and follow up on outstanding items 
  • Act as a liaison for direct reports
  • Act as the point of contact among employees, customers, vendors, and other external partners
  • Participate in and take minutes during meetings

Communication

  • Screen and direct phone calls and distribute correspondence
  • Manage information flow in a timely and accurate manner
  • Format information for internal and external communication 
  • Assist in preparation of various reports and presentations for internal meetings, client meetings, and any other meeting/activity
  • Document writing, editing, and readiness
  • Manage email for members of executive team

Other

  • Work closely with the Leadership Team, Managers, and Administrative Assistant to provide support to the organization
  • Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-site meetings, and team social events)
  • Maintain accountability to performance standards and core values
  • Work with HR when needed to address performance and discipline issues
  • Special projects as assigned (IT support, staffing changes, etc.)


Minimum Qualifications

• Due to ITAR compliance, applicants must be US Citizens

• Ability to pass a drug-screen and background check

• High School diploma or equivalent

• 2+ years administrative experience 

• Proficient in Microsoft Office


Additional Preferred Qualifications

• 2 or 4-year degree

• Work experience as an Executive Assistant, Personal Assistant, or similar role

Experience in:

  • project management
  • databases and Microsoft SharePoint
  • a LEAN Manufacturing or 5S setting 
  • an ISO9001 or AS9100D certified business




  • Champaign, United States Consolidated Communications Full time

    Major Duties Consolidated Communications is a top 10 U.S. fiber provider, turning technology into solutions that are backed by exceptional customer support and we are rapidly expanding. This exciting Senior Account Executive position is well suited for sales professionals with a successful track record in technology sales. The Sales Executive's primary...


  • Champaign, United States Wolfram Full time

    Partially remote Wolfram, creator of Mathematica, Wolfram|Alpha and Wolfram Language, has an exciting opportunity for an Inside Sales Executive to join its EMEA Sales team. This is an excellent opportunity for someone seeking a sales focussed role to demonstrate their skills as a key member of the team and become a future sales star. You will be...


  • Champaign, Illinois, United States Wingstop Full time

    Job SummaryWe are seeking a highly skilled and experienced Operations Assistant Lead to join our team at Wingstop. As an Operations Assistant Lead, you will play a critical role in assisting the execution of daily operations activities and ensuring the overall effectiveness of our restaurant.

  • Assistant Manager

    1 week ago


    Champaign, Illinois, United States Wingstop Full time

    About Our CompanyWingstop is a proud equal opportunity employer, dedicated to providing a welcoming and inclusive work environment for all employees. We're committed to fostering a culture that values diversity, equity, and inclusion.Your RoleAs an Assistant Manager, you'll be responsible for assisting the execution of daily operations activities, including...


  • Champaign, Illinois, United States Champaign Unit 4 School District Full time

    Job Title: Sports Team Assistant CoachAbout the Job: We are seeking an experienced assistant football coach to join our team at Champaign Unit 4 Schools. The successful candidate will be responsible for coaching and mentoring student-athletes, developing game strategies, and working closely with the head coach.Responsibilities:Coach and mentor...


  • Champaign, United States Don Moyer Boys & Girls Club Full time

    Data Specialist & Assistant to COO Position Overview The Data Specialist & Assistant to COO supports with the data collection and entry processes to ensure accuracy and quality of processes and programs. The Data Specialist & Assistant to COO works with COO to assure sites are meeting requirements and expectations for completion of daily service records and...


  • Champaign, United States Ryan Kelly Farmers Insurance Full time

    As a Farmers Insurance Agent, you will play a pivotal role in helping individuals, families, and businesses protect their assets and mitigate risks through comprehensive insurance solutions. You will serve as a trusted advisor to clients, offering personalized guidance and expert recommendations to meet their insurance needs. This role requires a dynamic...


  • Champaign, United States Soliant Full time

    Job DescriptionJob DescriptionMinimum 1+ years occupational therapy experience required.Certified Occupational TherapyAssistant (COTA) - Full Time, Onsite Soliant is currently working with a very supportiveschool districtto fill an Occupational Therapist Assistant (COTA)positionfor the 2024-2025school year. Qualified candidates are being interviewed now!...


  • Champaign, United States MCR Hotels Full time

    The primary purpose of the Assistant General Manager at the Homewood Suites by Hilton Champaign is to ensure that guests and associates have an excellent experience at our properties by supporting all facets of the operation and managing financial performance of the hotel. Responsibilities: Understand and assist General Manager with basic accounts...


  • Champaign, Illinois, United States Obiter Research Full time

    Obiter Research is seeking a highly motivated and organized Research Chemistry Manager to lead our chemistry team. In this role, you will oversee the planning and execution of chemistry projects, from initial scoping to project completion. You will work closely with Executive Leadership to design and develop processes to enable successful project completion....


  • Champaign, Illinois, United States Champaign Unit 4 School District Full time

    Job DescriptionThis position involves assisting the head coach in planning and executing wrestling practices and competitions. The ideal candidate will have a strong knowledge of the sport, excellent communication skills, and the ability to build positive relationships with students and colleagues.


  • Champaign, United States MCR Hotels Full time

    Job DescriptionThe Housekeeping Supervisor at the Hilton Garden Inn Champaign - Urbana is responsible for cleaning and preparing attractive guest rooms, hallways, and public areas in the hotel.  The Housekeeping Supervisor is also responsible for assuming the duties of the Executive Housekeeper in their absence.  ESSENTIAL FUNCTIONS Ensure completion of...


  • Champaign, Illinois, United States Kroger Full time

    Job Overview:Ruler Foods, part of Kroger, is seeking a Shift Store Operations Manager to lead teams in creating an outstanding customer experience. In this role, you will oversee total store operations, assist with merchandising initiatives, and manage labor and supply costs. Our ideal candidate has prior supervisory experience, strong communication skills,...


  • Champaign, United States Emergency Care Partners Full time

    OPPORTUNITY:We are seeking a Board-Certified Nurse Practitioner and Physician Assistant for PRN positions to join our group, Illinois Emergency Medicine Specialists (IEMS). The work schedule is as needed/as available and will be credentialed at our OSF Healthcare location in Champaign-Urbana and Danville. EMERGENCY DEPARTMENTIEMS provides emergency medicine...

  • HR Generalist

    2 weeks ago


    Champaign, United States Hudson Technologies Inc Full time

    Job DescriptionJob DescriptionSummary The HR Generalist will serve as a trusted partner and advisor to departmental leaders to fulfill responsibilities in the following functional areas: Employee Relations, Wellness & Benefits, Employee Engagement, Compensation, Recruitment, On-Boarding, Leave Management, and Performance & Talent Management.He or she will be...


  • Champaign, United States Walmart Full time

    Position Summary...What you'll do... Provides pharmaceutical care to Customers, including processing and accurately dispensing prescription orders, counseling Customers regarding health care and prescription medication needs, maintaining confidential information, maintaining controlled medication and required documentation.Demonstrates up-to-date expertise...

  • Manager Of Revenue

    2 weeks ago


    Champaign, United States Carle Health Full time

    OverviewReporting to the Vice President of Finance Operations, the Senior Project Manager, Revenue Cycle‘s primary responsibilities are to support revenue cycle management project implementations and process improvement initiatives by providing oversight of large, complex projects, impacting cross functional departments, throughout the project lifecycle. ...


  • Champaign, United States Emergency Care Partners Full time

    Job DescriptionOPPORTUNITY:We are seeking a Board-Certified Nurse Practitioner and Physician Assistant for PRN positions to join our group, Illinois Emergency Medicine Specialists (IEMS). The work schedule is as needed/as available and will be credentialed at our OSF Healthcare location in Champaign-Urbana and Danville. EMERGENCY DEPARTMENTIEMS provides...


  • Champaign, United States Obiter Research Full time

    Job DescriptionJob DescriptionPosition: Research Chemistry ManagerFLSA Classification: ExemptSchedule: Monday-Friday (40-45 hours minimum per week)Work Location: On-site in Champaign, ILDepartment: OperationsWhat you should bring to the table:Obiter Research is seeking a highly motivated and organized Research Chemistry Manager to join our chemistry team! In...


  • Champaign, Illinois, United States Champaign Urbana Public Health District Full time

    Gardening and Community EngagementCUPHD's Give Back Garden is a thriving example of community-driven initiative. As an intern, you will join a dynamic team that works together to create positive change in our community.Your Key Tasks:Assist with garden maintenance, including planting, harvesting, and weedingSupport produce distribution, including event...