Admin Assistant

3 weeks ago

Champaign, United States Carle Health Full time

Overview

  • Provide administrative support to the Behavioral Health leadership team. Perform varied administrative assistant duties of a complex and technical nature in support of general and special office activities to maintain an efficient and effective office operation. This will include scheduling and coordinating meetings, maintaining calendars, minimal staffing, scheduling of student rotations, coordination of on call schedule and working with vendors.
Responsibilities
  • EDUCATIONAL REQUIREMENTS
    Associate's Degree in Related Field or Experience in Lieu of Education - Previous experience as a CMA, PSR or other similar position

    CERTIFICATION & LICENSURE REQUIREMENTS
    None specified.

    EXPERIENCE REQUIREMENTS
    Three years experience in an office clerical/administrative level position sufficient to perform advanced clerical/organizational skills.

    SKILLS AND KNOWLEDGE
    Proficient with all Microsoft Office applications. Must have excellent interpersonal skills to provide a high level of service to internal and external customers, along with organizational skills and the ability to prioritize tasks throughout the work day.

    Essential Functions:
    • Performs basic office management functions and administrative duties for department to maintain cohesiveness in day-to-day office functions and operations.
    • Assists with processing invoices and statements monthly as directed
    • Assists with the maintenance of local office equipment. Communicates with internal Carle departments for the general upkeep of all equipment and telecommunications.
    • Maintains calendars as requested to include scheduling meetings, assists in travel reservatiosn, assist with creation/obtaining of any necessary documents for teams use in meetings; attend meetings as requested to take minutes.
    • Prouduce documents and presentations as needed
    • Assist Patient Care Manager with Provider Onboarding as directed
    • Creation and distribution of all on call schedules for providers and department.
    • Serve as point of contact for medical school to schedule rotations. Maintain schedule of student rotation
    • Compose routine and general correspondence in accordance with established office procedures and as directed by supervisor
    • Maintains staffing calendar, arranges physician interviews in conjunction with recruiter, schedules pharmaceutical sales reps and other vendors for facility, other duties as assigned.

About Us

Find it here.

Discover the job, the career, the purpose you were meant for. The supportive and inclusive team where you can thrive. The place where growth meets balance - and opportunities meet flexibility. Find it all here at Carle Health.

Based in Urbana, IL, Carle Health is a healthcare system with nearly 16,500 team members in its eight hospitals, physician groups and a variety of healthcare businesses and is recognized as a Great Place to Work. Carle BroMenn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital and Carle Health Pekin Hospital hold Magnet designations, the nation's highest honor for nursing care. The system includes Methodist College and Carle Illinois College of Medicine, the world's first engineering-based medical school, and Health Alliance. We offer opportunities in several communities throughout central Illinois with potential for growth and life-long careers at Carle Health.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: human.resources@carle.com.

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