Contract Administrator

3 weeks ago

Oakland, United States SPECTRAFORCE Full time

Job Title: Contract Administrator

Duration: 12 Months

Location: Oakland, CA (Hybrid)


Note: **LOCAL CANDIDATES ONLY** Hybrid – the role should be onsite at Oakland Office or San Ramon offices 1 to 2 days per week. . The 20% travel was to account travel to Oakland general office and /or San Ramon offices. Client laptop, client cellphone, client monitor will be provided



Description:

This Associate contracts manager position manages environmental compliance permits for Land and Environmental Management (primarily for the Air Quality and Hazardous Materials Programs).

1. As permit coordinator, the AES manages approximately ~ 1000 permits issued by state and local environmental agencies, and reviews/processes fees associated with: (1) all minor air quality sources, (2) most Title V permitted facilities, (3) LNG air permits, (4) PERP registrations, (5) CUPA permits, (6) fire department permits, (7) spill emergency response fees, and (8) some water system permits. The AES regularly responds to Environmental Field Specialist (EFS) queries regarding permit status and resolves permit and invoice discrepancies by: direct communication with assigned EFS and regulatory agency staff, and review of on-line agency compliance systems. The AES maintains and updates permit records in Salesforce to manage and track permit status (including invoice payments) and maintains permit electronic archives on SharePoint and Salesforce. (70% of workload)

2. The AES works with EFS to coordinate the completion and submission of approximately 100 annual emission inventory reports to local air districts. (10% of workload)

3. Travel to office 1-2 days a week to retrieve and scan incoming mail. Prepare and send outgoing mail via USPS, UPS, or Pony Express (inter-company service) on an as needed basis. (10% of workload)

4. The AES coordinates the annual payment of two particularly complex and critical compliance obligations: (1) AB 32 COI invoice – over $4 million and (2) BOE Hazardous Substance Environmental Fee and Hazardous Waste Generator Fee. (less than 5% of workload)

5. General special projects support on an as-needed basis (5% of workload)


Top Things:

1. Proficiency using Salesforce/ SAP/Microsoft tools preferred.

2. Communication skills Verbal/writing with internal and external stakeholders

3. General skills for administrative jobs: fee payment, tracking, records management, Prioritizing work, Nimbleness


Note: The Company is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAhr@spectraforce.com.


About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at:


Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.


Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation.


California Applicant Notice: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com.


LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer.



At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $32.26/hr.

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