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Administrative Assistant

3 months ago

Chandler, United States eTeam Full time

Job Title: Administrative Assistant

Location: Chandler, AZ

Duration: 3+ Months of Contract

Hybrid Role. Will be looking to work onsite as of August.

Laptop will be issued

Looking for prior Client Admin exp.

** need a candidate that can start asap, to provide coverage. Urgent need.


Job Description:

Seeking a highly experienced, organized and action-oriented individual to provide professional administrative support for the Global Communications Team.


This role will provide direct support to the 3 leaders of the team as well as the broader team as necessary.


Responsibilities include but are not limited to:

• Make extensive travel arrangements (domestic and international) and prepares expense reports.

• Provide support for departmental events, quarterly events, and recognition as well as coordinating activities across the organization, events, face to face meetings, etc.

• Exercise diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization including staff at all levels and administrative staff.

• Demonstrate strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, and divisional logistics needs.

• Work closely with senior and executive administrative staff, demonstrate strong verbal/written communication skills and works well on a team.

• Demonstrate strong customer service orientation and uses discretion and judgment to ensure applicable private/proprietary business information, data, transactions, and correspondence maintain confidentiality and sound judgement.

• Receive, interpret, and evaluate the level of significance of information requests, takes appropriate responsive action, and determines when the executive or other staff should be notified or involved. In the executive's absence, ensures that requests for action or information are distributed to the appropriate staff member.

• Anticipate the business needs of the leadership team/admin team, proactively formulating and evaluate solutions and/or recommendations to facilitate meeting deadlines and achieving goals.

• Assist in resolving administrative needs for improvement/problems by coordinating preparation of reports, analyzing data, and identifying solutions working closely with management and human resources.


Qualifications:


Minimum Qualifications:

• 7+ years of administrative assistance experience.

• High degree of proficiency with Microsoft 365 and all Microsoft tools (SharePoint, MS Teams).

• Extensive calendar management expertise.

• Experience with travel itineraries and purchasing.

• Self starter attitude, taking initiative

• Collaborative Approach


Preferred Qualifications:

• Associates degree with 10+ years of experience.

• Familiarity of Client specific tools, My Travel, Workday, Purchasing Services, My Learning, My Expenses and Teams, etc.


** ideal candidate aside from skills necessary, outgoing, able to multi task, reliable, self motivated, flexible, bubbly personality