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Purchasing Administrative Assistant

2 months ago

Chandler, United States LHH Recruitment Solutions Full time
Job DescriptionJob DescriptionPurchasing Administrative Assistant

LHH Recruitment Solutions is partnering with a manufacturing company in the East Valley. This company is in search of an purchasing administrative assistant to primarily handle international and domestic orders and order fulfillment, purchase orders, handling the logistics of events and trade shows, as well as vendor relations and invoicing. 
This role is fully in office, Monday-Friday 8am-5pm. 

Key Responsibilities:

  • Create and place purchase orders for machinery, ensuring accuracy and timely processing.
  • Develop and maintain costing sheets for products, analyzing data to optimize purchasing decisions.
  • Collaborate with vendors to negotiate pricing, terms, and delivery schedules.
  • Coordinate ocean freight shipments, including booking containers, managing documentation, and tracking shipments for on-time delivery.
  • Communicate effectively with internal teams to align on purchasing priorities and requirements.
  • Manage outbound shipment processes for both domestic and international orders, coordinating with logistics partners for timely delivery.
  • Prepare and manage commercial invoices for international shipments, ensuring compliance with customs regulations and accurate billing.
  • Monitor warehouse inventory levels and forecast demand to prevent stockouts and minimize excess inventory.
  • Maintain accurate records of purchasing activities, including purchase orders, invoices, and contracts.

Qualifications:

  • Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
  • Previous experience in purchasing or procurement, preferably in a manufacturing environment.
  • High level administrative support experience preferred
  • Proficiency in Microsoft Office Suite and experience with ERP systems (e.g., SAP, NetSuite).
  • Excellent analytical and problem-solving abilities, with a keen attention to detail.
  • Outstanding communication skills, both verbal and written.
  • Ability to prioritize tasks and manage time effectively in a fast-paced environment.
  • Knowledge of international trade regulations and logistics processes preferred.
If you are interested in this job, please apply now

Pay Details: $50,000.00 to $65,000.00 per year

Search managed by: Cassandra Nienow

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance