Benefits and Compliance Specialist

3 weeks ago

Carlsbad, United States Natural Alternatives International, Inc. Full time

Summary The Benefits and Compliance Specialist is responsible for performing HR-related duties on a professional level and works closely with senior management. This position carries out responsibilities in the following functional areas: benefits administration, policy implementation, employee relations, training, performance management, employment law compliance, monthly reconciliation of payroll/benefit expenses, and preparation of benefit accruals and journal entries. Essential Duties & Responsibilities:

• Administers various human resources plans and procedures for all company personnel, assists in the development of personnel policies and procedures.

• Performs benefits administration to include, change reporting, approving invoices for payment and addressing inquiries from carriers and employees.

• Ensures that annual benefit open enrollment meetings, materials, system updates, payroll changes, and carrier information requests are prepared timely and accurately. This includes coordinating carrier connections/EDI files.

• Manages and coordinates all leaves of absence activities to include FMLA, CRFA, PDL. Prepares leave of absence letters and explains leave of absence process to employees.

• Serves as point of contact for annual 401(k) audit and ensures that auditor requested reports are provided in a timely manner. Reconciles internal payroll records to Fidelity reports and investigates any discrepancies and/or addresses all auditor inquiries.

• Serves as point of contact for annual workers compensation audit and ensures that auditor requested reports and forms are provided in a timely manner. Prepares and reconciles requested reports and addresses inquiries made by auditor.

• Compiles data for statutory OSHA compliance and reporting and other information required by the Environmental Health & Safety Specialist pertaining to workers compensation claims.

*Acts as corporate safety representative for 2nd floor of corporate office. Includes monthly safety inspections and providing employee reports to EHS Specialist on a monthly basis

• Creates and reconciles payroll GL reports and prepares bi-weekly payroll journal entries for entry into BaaN.

• Prepares monthly benefit allocation, PTO, Floating Holiday and payroll accruals in accordance with accounting department deadlines for entry into BaaN.

• Reviews employee and company ACA data in ADP and ensures form 1094-C and employee 1095’s are complete and accurate.

• Prepares and files statutory reports such as EEO-1, California Pay Data Reporting, multiple worksite reports, CMS reporting, and all other ad-hoc reporting as required.

• Coordinates on-going and biennial Harassment & Discrimination prevention training for all employees.

• Investigates and collaborates with company management to resolve employee issues or concerns.

*Manages the exit process for employees leaving the company.

• Maintains human resources information records and compiles reports from the ADP database.

• Evaluates and recommends improvement to HR processes and procedures to continually meet the needs of the HR Department.

• Maintains compliance with federal and state regulations concerning employment.

• Maintains confidentiality and remains open to others’ ideas with willingness to try new concepts. • Performs other related duties as required and assigned

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