Senior Payroll Specialist
Found in: Appcast Linkedin GBL C2 - 2 weeks ago
The Senior Payroll Specialist has responsibilities supporting all Payroll processes, including completing bi-weekly payroll processing by entering, researching and validating compensation and benefit related transactions, managing pay and benefit changes, ensuring accuracy and consistency of practices; and maintaining employee records and compliance with company policies.
Responsibilities:
- Manage workflow to ensure payroll is processed with speed and accuracy and is achieved on time
- Record payroll entries in the NetSuite ERP
- Ensure timecards are properly completed and approved
- Process accurate and timely year-end reporting as necessary (W-2, W-2c, etc.)
- Work closely with HR to manage payroll & HRIS system (Paycor), including integrations to third party tools, to ensure accurate data, set-up of employee records, validate employees’ changes, etc.
- Interpret pay policies (e.g., PTO, LOA, disability, workers compensation, government regulations, withholding exemptions, etc.) and ensures appropriate amounts/deductions are calculated and applied to the various accounts correctly
- Verify compliance with federal and state payroll requirements; stays current with changes in the law
- Ensure all payroll related tax filings are done timely and accurately, including the set-up of new withholding, workers comp, paid leave accounts with various federal, state and local agencies
- Coordinate audits of internal records, 401K, workers compensation, tax filings and related documentation
- Coordinate with insurance company on annual workers comp renewals and audits as well updating for new jurisdictions
- Ensure all benefits and 401k are funded/paid timely; reconcile provider bills for new hires, terms and changes
- Document payroll and certain HR related processes and procedures
Qualifications:
- Bachelor's degree and 6+ years of payroll experience or 8+ years of professional payroll experience in lieu of a degree
- Full-cycle, multi-state payroll experience at a rapidly growing and a fast-paced company; Paycor HRIS experience is preferred
- Strong knowledge of payroll, including gross-to-net calculation, disposable earnings for garnishments, payroll tax regulations, pre/post tax benefit deductions, fringe benefits, equity, and their impact to net pay
- Understand federal and state regulations related to salaries, wages, taxes, benefits, and other payroll related matters
- Able to handle sensitive data with integrity, confidentiality, and the utmost discretion
- Have excellent analytical and problem resolution skills, and have superior attention to detail
- Have effective verbal and written communication and organizational skills
- Work proactively to maintain current knowledge of pay practices and regulations
- CPP designation preferred
- Proficient in Microsoft Office
- Commutable distance to Carlsbad, CA, as this position requires a minimum of three days in office
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