Senior Payroll Specialist

2 weeks ago

Carlsbad, United States Nalu Medical, Inc Full time

The Senior Payroll Specialist has responsibilities supporting all Payroll processes, including completing bi-weekly payroll processing by entering, researching and validating compensation and benefit related transactions, managing pay and benefit changes, ensuring accuracy and consistency of practices; and maintaining employee records and compliance with company policies.

Responsibilities:

  • Manage workflow to ensure payroll is processed with speed and accuracy and is achieved on time
  • Record payroll entries in the NetSuite ERP
  • Ensure timecards are properly completed and approved
  • Process accurate and timely year-end reporting as necessary (W-2, W-2c, etc.)
  • Work closely with HR to manage payroll & HRIS system (Paycor), including integrations to third party tools, to ensure accurate data, set-up of employee records, validate employees changes, etc.
  • Interpret pay policies (e.g., PTO, LOA, disability, workers compensation, government regulations, withholding exemptions, etc.) and ensures appropriate amounts/deductions are calculated and applied to the various accounts correctly
  • Verify compliance with federal and state payroll requirements; stays current with changes in the law
  • Ensure all payroll related tax filings are done timely and accurately, including the set-up of new withholding, workers comp, paid leave accounts with various federal, state and local agencies
  • Coordinate audits of internal records, 401K, workers compensation, tax filings and related documentation
  • Coordinate with insurance company on annual workers comp renewals and audits as well updating for new jurisdictions
  • Ensure all benefits and 401k are funded/paid timely; reconcile provider bills for new hires, terms and changes
  • Document payroll and certain HR related processes and procedures

Qualifications:

  • Bachelor's degree and 6+ years of payroll experience or 8+ years of professional payroll experience in lieu of a degree
  • Full-cycle, multi-state payroll experience at a rapidly growing and a fast-paced company; Paycor HRIS experience is preferred
  • Strong knowledge of payroll, including gross-to-net calculation, disposable earnings for garnishments, payroll tax regulations, pre/post tax benefit deductions, fringe benefits, equity, and their impact to net pay
  • Understand federal and state regulations related to salaries, wages, taxes, benefits, and other payroll related matters
  • Able to handle sensitive data with integrity, confidentiality, and the utmost discretion
  • Have excellent analytical and problem resolution skills, and have superior attention to detail
  • Have effective verbal and written communication and organizational skills
  • Work proactively to maintain current knowledge of pay practices and regulations
  • CPP designation preferred
  • Proficient in Microsoft Office
  • Commutable distance to Carlsbad, CA, as this position requires a minimum of three days in office

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