Administrative Support
4 days ago
To provide administrative and general office support to Teen Ministry and Senior Youth Pastors.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Providing administrative support to the Senior Youth Pastors and Teen Ministry.
- Payroll management including performing all tasks associated with the submission of payroll reports and maintaining records related to staff requests for vacation, healing, and personal time while acting as a liaison between staff and management.
- Maintains office equipment systems and supplies.
- Liaison for sending out facilities work orders and IT help tickets.
- Compiling weekly reports.
- Responsible for the input of personal data of members and first time visitors.
- Responsible for personally calling each First Time Visitor between 24 to 48 hours of their initial visit to thank them for their time and answer any questions or concerns posed by the guest.
- Compose Letters of Recommendation for members as well as termination letters for previous members upon individual requests.
- Following up persons involved in incidents occurring on WCCI Campus to express ministry concern and offer prayer, reporting the individual's current status, and detailing any comments made by the individual regarding the incident in memo form to the Senior Youth Pastors.
- Assist with various activities and events involving Teen Ministry.
- Conduct demographic studies.
- Make travel arrangements and generate travel itineraries.
- Attends meetings and conferences to furnish information and to take notes.
- Performs other duties, as assigned
EDUCATION:
- High school diploma or equivalent
EXPERIENCE:
- 2 years upper management secretarial experience
SKILLS/ABILITIES:
- Outstanding interpersonal skills and ability to communicate and work effectively within a diverse group
- Ability to work in a collaborative, creative team environment
- Excellent organizational skills
- Must be thorough, precise and detail oriented
- Exhibit a work attitude that strives for collaboration, excellence and perfection
- Commitment to deadlines and timelines
- Multi-task oriented; Flexibility a must
- Self starter who does not require constant micro-managing
- Proficient using Microsoft Office products
- Strong familiarity with English language (grammar, spelling, punctuation, etc)
- Maintain confidentiality
- A gracious, Christ-like demeanor in demanding situations
- Ability to use sound judgment.
EQUIPMENT TO BE USED:
- Telephone
- Fax Machine
- Computer
- Copier
WORKING CONDITIONS:
- Normal office environment
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