Administrative Assistant
3 weeks ago
Department: Accounting and Asset Management
FLSA Status: Non-Exempt
Reports to: Manager
Timeframe: January to April
Overview:
The Administrative Assistant will provide clerical, administrative, and report-processing support to the Accounting and Asset Management Departments. This role will work up to 30 hours per week in a hybrid capacity.
Responsibilities:
- Communicate and work with external CPAs to track, collect, and follow up on status of tax returns, audits, cost certificates, and engagement approvals. Record and report findings and any issues to the appropriate responsible parties.
- Work closely with the asset management team to ensure timely collection of tax returns and audits.
- Track the collection of tax returns and audits. Update the status tracker daily. Include comments detailing the date to expect receipt and reasons given for delays.
- Extract K-1s from tax return packages and run OCR validation software to check for data accuracy.
- Special projects and other duties as assigned.
Qualifications:
- Excellent communication and organizational skills when communicating with external CPAs, property management companies and internal team members.
- Ability to multi-task and work independently in a fast-paced environment.
- Enthusiastic and solution-oriented attitude.
- Ability to exercise good judgment and use team resources effectively.
- Basic to intermediate knowledge in Word, Excel, and Outlook.
Education & Experience:
- High School diploma or Associates degree.
- Experience in a corporate office environment.
- 2 years in customer service environment preferred.
The above information is intended to describe the general nature and level of work being performed by employees assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required.
The compensation listed represents the expected salary for this position. A candidate's work experience and other job-related factors will also be considered.Learn More
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