Administrative Assistant
12 hours ago
Administrative Assistant
We are seeking an administrative assistant to assist attorneys in our Business Department who specialize in representing closely held businesses and providing transactional business, real estate, and tax services. This position may assist multiple attorneys and staff with various administrative duties, including covering for staff who are out sick, on leave, etc.
Responsibilities and duties include:
- Coverage for administrative assistants, file clerks, and paralegals who are out of the office.
- Billing entry and expense reports for partners/attorneys.
- Manage calendars including scheduling and confirming meetings or phone calls with clients.
- Help prepare documents for client meetings.
- Create and maintain database records.
- Scan documents and save emails to database.
- Update project lists and spreadsheets.
- Preparation of flow charts for clients to depict project details.
- Various other tasks to assist attorneys and paralegals as needed.
Requirements:
- Minimum 2-3 years administrative experience in a law firm/office environment.
- College degree is preferred.
- Verbal and written communication skills are a must.
- Proficient in MS Office Suite and Windows.
- Word processing, organizational, time management, proofreading, attention to detail, and filing skills are essential
Physical Requirements:
- Frequent standing and walking
- Sitting for up to four hours at a time
- Bending and stooping as needed
Benefits:
- 8 medical plan options with employer-funded HSA
- Dental and vision plans
- 401(k) plan with significant employer matching
- Great working environment
- Orange County Register 2023 Top Workplace
Schedule:
- 38-hour workweek including a ½ day on Friday
- On-site position
Salary is dependent on experience.
Applicants should submit a resume and cover letter and will be asked to submit 3 professional references.
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