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Billing Coordinator

3 months ago

Houston, United States Insight Global Full time

Must-Haves:

  • 2-3+ years of experience with E-billing/general accounting practice in a law firm or internal corporate legal environment
  • Experience with 3E or Aderant E-invoicing module
  • Knowledge and experience with web based e-billing systems and vendors, such as Serengeti, Datacert, and Tymetrix
  • Ability to test and troubleshoot multiple e-software applications, summarize findings, and identify potential problem areas
  • Possess familiarity with LEDES formats, including Ascii and XML formats

Day-To-Day:

The E-Billing Coordinator is an integral part of our client's Financial Accounting team and will be responsible for submitting monthly electronic invoices to clients, overseeing the transition of clients to e-billing, and providing follow-up support to attorneys, practice office staff, and clients in all aspects related to electronic billing, while handling a heavy volume of highly complex e-submission assignments for key corporate clients, as well as ensuring that all client guidelines, internal protocol, and firm’s guidelines are followed during submission process. This role will require consistent overtime of about 15-25 hours a month and time-off requests will be limited between the months of October - December. Other key responsibilities include:

  • Acting as a liaison between billing attorney/secretarial staff, practice office billing staff, and clients’ staff assigned to electronic billing by providing expert-level subject matter support, resubmitting invoices, and ensuring corrective action is in place for future submissions.
  • Populating, maintaining, and updating data for assigned clients in the firm’s 3E system and clients’ external web applications.
  • Working collaboratively with departmental supervisors to support e-billing systems by adding or removing user accounts, resetting passwords, assigning proper security levels, entering budgets, creating status reports, and matter profiles in various sub-systems.
  • Performing ad hoc analyses of complex client accounts in regards to collections, rates, and reduced and rejected invoices.