Legal Billing Coordinator

4 weeks ago

Houston, United States Catapult Solutions Group Full time

*IMMEDIATE OPENING*

E-Billing Coordinator (Legal)

(This is a HYBRID/On-Site Position in Houston, TX – Zip: 77002: 3 days a week on-site, 2 days remote after intro period)


✅ Permanent Opportunity W/ Benefits (Benefits start day 1)

✅ Excellent starting PTO benefits

✅ Well respected law firm that has been around for 130 years

✅ Ranks among The American Lawyer’s top U.S. law firms

✅ Supports public and private companies, from Fortune 500 leaders to startups and emerging businesses

✅ Hours: Monday through Friday, Standard business hours (8:30 a.m. to ‎‎5:30 p.m)

✅ MUST HAVE: 2+ years of Legal Billing Experience


About Our Client

Our client is a premier full-service Am Law 100 law firm, founded over a century ago in Dallas, TX. With a strong commitment to excellence, the firm has established itself as a leader in the legal industry. Operating across multiple locations, the firm serves a diverse range of clients, offering a comprehensive suite of legal services. The firm prides itself on its core values of integrity, professionalism, and client-centric approach.


Job Description

The E-Billing Coordinator will be responsible for maintaining and processing electronic bills through various e-billing platforms, including the E-Billing Hub and client-chosen vendors. This includes tasks such as budgeting, transaction validation, loading accruals, bill transfer, and documentation. Additionally, the role involves complying with e-billing format requirements, such as Uniform Task Based Management Systems (UTBMS) code sets and LEDES formatting, as required by clients.


Duties and Responsibilities

  • Foster and maintain professional relationships with attorneys, clients, and other staff members to ensure compliance with billing requirements.
  • Maintain and process electronic bills through the E-Billing Hub or client-chosen e-billing vendors, including budgeting, transaction validation, loading accruals, bill transfer, and documentation.
  • Comply with e-billing format requirements (UTBMS code sets, LEDES formatting, etc.) as required by clients.
  • Process all transactions related to requests for pro forma, bill edits, and bills, including narrative edits, time/cost transfers, hour and value adjustments, unbilled write-offs, rate revelations, and dividing entries.
  • Diligently monitor and address e-billing issues and rejections.
  • Maintain special client rate tables and bill formats as requested by attorneys.
  • Review and process unbilled write-offs.
  • Assist attorneys and secretaries with e-billing problems, reports, or client inquiries.
  • Assist in preparing weekly and monthly e-billing reports and pro formas as needed.
  • Assist the Billing Manager and/or Billing Supervisor with special projects and reports as required.


Required Experience & Skills

  • Experience with electronic billing submission through various e-billing platforms.
  • Minimum of 2 years of legal billing experience in a professional services environment.
  • High school graduate; some college work preferred.
  • Proficient in computer skills, including:
  • Excel (formatting worksheets, creating formulas, sorting data).
  • Client billing applications via Internet or file transfer methods.
  • Microsoft Office products (Outlook, Word).
  • Ability to quickly identify and resolve issues in a timely manner.
  • Understanding of general accounting concepts.
  • Excellent communication skills and ability to work with all personnel levels.
  • Strong attention to detail and accuracy.


Nice-to-Haves

  • Experience with legal billing software or systems.
  • Elite Enterprise OR Elite 3E experience is highly preferred.
  • Knowledge of legal terminology and billing practices.
  • Familiarity with UTBMS and LEDES billing formats is highly preferred.


Education

  • High school diploma required; some college coursework preferred.


Pay & Benefits Summary

  • Competitive salary based on experience and qualifications.
  • Comprehensive benefits package, including health insurance, retirement plan, and paid time off.
  • Opportunities for professional development and growth.
  • Collaborative and supportive work environment.
  • Apply now and be a part of a renowned law firm that values excellence and client satisfaction.


Job Segment: E-Billing | Legal Billing | Billing Coordinator | Law Firm | UTBMS | LEDES | Client Billing | Billing Software

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