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Workplace Experience Coordinator

2 months ago

San Francisco, United States LHH Full time

LHH is currently partnering with a prestigious client in search of a Workplace Experience Coordinator to support their headquarters in San Francisco. This position is an Ongoing Temp, fully onsite role, and will require candidates to have a minimum of 2 years of direct experience in Workplace Experience support.

As the Workplace Experience Coordinator, you will be the welcoming face of the office, ensuring a seamless experience for employees and guests alike. Your responsibilities will include:

  • Supporting operations including triage of inbound/outbound mail, communications, and calls.
  • Vendor relations management and onboarding.
  • Calendar management and scheduling
  • Oversight of mailroom, meeting rooms, kitchen, and storage areas.
  • Meeting room set-ups and coordinating meals/lunches.
  • Maintaining inventory and ensuring office supplies are stocked.
  • Coordinate badge access and assist with space planning and event support.
  • Work closely with the Facilities team with work order requests
  • Executing property tours with new hires
  • Create promotion and catering flyers when needed
  • Support management with additional tasks and projects when needed

Qualifications:

  • 2 to 4 years of experience in workplace coordination or management.
  • Strong communication skills (written and verbal).
  • Positive attitude with a hospitality-oriented background preferred.
  • Familiarity with facilities management is advantageous.
  • Ability to work independently while also collaborating effectively.

Software Proficiency: Experience with G Suite, Excel, PowerPoint, Slack, Jira (facility ticketing), Canva, and Adobe (for promotional materials).

Schedule: Fully Onsite, Monday to Friday, 8 am to 5 pm (with occasional flexibility until 6 pm for events or meetings).

Start and Assignment Duration: ASAP START, Ongoing Temp

Compensation: $25 - $31 /hr Depending on Experience