Workplace Services Coordinator

1 month ago

San Antonio, United States Worldwide Clinical Trials Full time

Who we are

Worldwide Clinical Trials (Worldwide), a leading global contract research organization (CRO), works in partnership with biotechnology and pharmaceutical companies to create customized solutions that advance new medications – from discovery to reality. Anchored in our company’s scientific heritage, our dedicated therapeutic focus on cardiovascular, metabolic, neuroscience, oncology, and rare diseases, is applied to develop flexible plans and solve problems quickly for our customers.


Our talented team of 3,000+ professionals spans 60+ countries. We are united in cause with our customers to improve the lives of patients through new and innovative therapies.


Why Worldwide

We believe everyone plays an important role in making a world of difference for patients and their caregivers. From our hands-on, accessible leaders, to our cohesive and supportive teams, we are committed to enabling professionals from all backgrounds and experiences to succeed. We prioritize cultivating a diverse and inclusive environment that continues to promote collaboration and creativity. We are proud to be a workplace where people thrive by being themselves and are inspired to do their best work every day. Join us


What the Workplace Services Coordinator does

Supports day to day building operations, working with local team members to assure day to day operations of the workplace function smoothly and efficiently. Supports the coordination, scheduling and completion of short-term and long-term workplace projects and ensures vendor performance.


What you will do

  • Assists repair and replacement activities within the workplace to ensure day to day operations run smoothly and efficiently; including upkeep, upgrades and ordering of furnishings
  • Support renovation projects taking place at the workplace
  • Oversee contracts with workplace vendors to ensure performance standards are met
  • Maintain vendor relationships to monitor and report on their performance
  • Assists with set-up / reset of operational space according to local requirements, which may include minor maintenance – change lights, move tables and similar tasks
  • Maintains the scheduling of equipment repairs and calibrations
  • Assist with the installation of equipment for the facility in collaboration with the Senior Workplace Services Coordinator as appropriate
  • Responsible for access and security provision
  • Maintaining process documentation and assisting in the development of new processes
  • Keeping the floor plan up-to-date
  • Waste management processes
  • On call team member


What you will bring to the role

  • Must be able to effectively communicate (oral and written) with all employees, contractors and vendors.
  • Excellent interpersonal skills and experience dealing with a diverse workforce.
  • Knowledgeable and experienced in Microsoft Office suite.
  • Effective time management and logical decision-making ability.
  • Self-starter; must be able to work independently without direct supervision.
  • Must be organized and provide deliverables in support of project plans.
  • Must have a good understanding of how things work (facility-related).
  • Use miscellaneous office equipment, computers, copiers, etc.
  • Ability to prioritize and manage multi-functional tasks.
  • Ability to work effectively under pressure.
  • Must be available for on call emergencies.


Your experience

  • 4+ years of relevant experience required.
  • Must have a valid drivers license
  • A high school diploma or GED qualification is required.
  • A bachelor's degree or certification from an applicable field (e.g. FMP, CFM or equivalent) would be desirable
  • Must have experience with purchase orders and vendor contracts


Why Worldwide

We love knowing that someone is going to have a better life because of the work we do.


To view our other roles, check out our careers page at For more information on Worldwide, visit or connect with us on LinkedIn.

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