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Executive Assistant/ SR Administrative Assistant

3 months ago

Nashville, United States Vaco Full time

Our client located in Nashville, TN area is seeking an Executive Assistant/Sr Administrative Assistant to join their team. This is an excellent opportunity for someone looking to grow their career and join a small and dynamic team in the construction industry

The Executive Assistant/Sr Administrative Assistant is a direct hire opportunity, with an in-office schedule with flexibility as needed.

Responsibilities:
* Calendar management for 2 leaders
* Managing travel arrangements and creating agendas
* Administrative duties including expense reporting, preparing presentations, managing phone calls and emails, taking minutes, vendor communications, ordering office supplies, etc.
* Assisting with onsite meeting arrangements
* Drafting a variety of correspondences
* Meeting and event planning
* Creating and processing client invoices
* Creating and implementing office policies and procedures

Qualifications:
* 3-5 years of experience with supporting executives and administrative work
* Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams)
* Construction industry experience ideal but not required
* Must be comfortable in a small organization where processes are not in place yet (this person will be creating processes for this work)
* Degree is ideal
* Must be willing to do a variety of tasks and jump in where needed

Job Title: Executive Assistant/ Sr Administrative Assistant
Location: Fully in-office in Nashville

Desired Skills and Experience

* 3-5 years of experience with supporting executives and administrative work
* Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Teams)
* Construction industry experience ideal but not required
* Must be comfortable in a small organization where processes are not in place yet (this person will be creating processes for this work)
* Degree is ideal
* Must be willing to do a variety of tasks and jump in where needed