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Executive Assistant to the Director of Sales

4 months ago

Knoxville, United States Advantage Innovations, Inc. Full time

 




Who we are:

Advantage Innovations is an established leader in providing full-service signage and graphic installations on a nationwide level. We partner with creative agencies and designers, commercial printers, and production companies to bring the end users to the point of actualizing their desired spaces, campaigns, experiences, and projects, no matter the scale. Turn key service that links the conceptual to reality through holistic project management, logistics, and installation stewardship. Our certified in-house installation teams are strategically situated to service any major metro area within 3 hrs or less spanning all 50 states. 


Where we are going:

Advantage Innovations seeks to be the leading provider of turn key installation services, our strategy simply put is “Installation Redefined”. It is our goal to become the premier installation service company of the United States with a further expansion on a global level. We are a growing, passionate, and fun loving company and our Account Managers are the heartbeat of this group. We actively prioritize and cultivate a positive professional culture with an emphasis on work / life balance, employ a “family first” attitude, and offer a fun, friendly, and encouraging environment to work in. Our new state of the art office is home to our entire management and leadership team, as well as our very own Advantage Innovations Installation Academy. Added growth and diversity will not only add to the overall culture we aim to create and experience as a team and family, but push us forward in our efforts and goals in setting the standard within the installation services industry.


Executive Assistant


Job Overview:

Our company is looking to hire an executive assistant that reports and oversees a myriad of responsibilities for our Director of Sales. In order to continue the progression and direction of our growing company, this position is vital in our effort to keep our sales team performing optimally. This will be a dynamic position that will provide internal support, organization, prioritization, scheduling, departmental integration, as well as continuing to pursue client/ account satisfaction efforts. The ability to uphold a high degree of professionalism while deciphering and prioritizing tasks is crucial to the success of this role.  


Responsibilities: 

  • Manage scheduling for company executive(s) including travel arrangements 
  • Draft, review and send communications on behalf of company executive(s)
  • Assist with tracking all inbound and outbound opportunities within Salesforce so that the client’s needs are always met. 
  • Ensure all newly qualified and obtained Leeds get converted properly with corresponding contacts and data related to internal ops. 
  • Build relationships centered around service fronted trust; upholding our efforts to assure what matters most to the clients matters most to us.  
  • Act as the main point of contact for approved resources related to the Director of Sales 
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings, while updating the appropriate personnel 
  • Answer and respond to phone calls, communicate messages and information to the executive in a timely and organized manner
  • Prioritize emails and respond when necessary in accordance with company policies
  • Maintain records and documents for company executive(s)


  • Various other administrative support as needed related to the Sales Dot and Director of Sales position.  


Requirements: 

  • Previous experience with Salesforce a plus
  • Ability to take direction and apply a self starter / results oriented / task focused mentality


  • Demonstrated organizational skills with high attention to detail and work load capacity


  • Proficient in email communication and professional correspondences 
  • Uphold a high level of communication / response time across all relative platforms


  • Enter data into salesforce optimally and efficiently 


  • Handle and manage a high frequency sales volume with potential influxes of inquiries and correspondence demands


  • Provide prompt updates and work between departments on behalf of the Director of Sales to keep opportunities from stagnating and mitigating potential issues 
  • Various other administrative support as needed related to the Sales Dpt and Director of Sales position.  


  • In office position is strongly preferred 
  • Some travel that aligns with the discretion of marquee events / trade-shows / client visits may be required 


Experience:

  • Bachelor degree preferred but not mandatory
  • 3-5 years of relative sales or executive assistantship preferred 
  • Installation, production, or job site setting a plus


Benefits:

  • Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Health and Wellness Membership (family): Ft. Sanders Health and Fitness Center
  • Flexible schedule, always Family First priority with 2 weeks built in Flex days
  • PTO 3 weeks
  • New, state of the art office building with amenities and technology to support all of your professional needs 


Compensation:

Dependent upon qualifications