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Contract Administration Manager

2 months ago

Franklin Township, United States BEUMER Group Full time

BEUMER has operated in the North American market for more than 40 years and has completed over 160 airport baggage handling projects; with fully integrated design and manufacturing systems in the United States. We are a family owned intra-logistics leader where tradition and innovation go hand in hand. We are proud of what our employees create each day. Integrity, Inspiration, Quality and Teamwork

Job Description

Role Purpose:

The Contract Manager is responsible for overseeing the negotiation, drafting and execution of contracts between the organization and our clients, suppliers, vendors and partners. Primary goal is to ensure that contracts are structured to protect the interests of the organization while fostering positive relationships with external parties. The Contract Manager play a critical role in minimizing legal and financial risks, optimize contractual relationships, and achieve their strategic objectives. As the Contract Manager, you are the organizational benchmark demonstrating the application and understanding of the contracts with our customers in conjunction with the part of our business executing complex, large green- and brownfield international integration projects throughout the various business segments and divisions.

Key Responsibilities:

  • Preparation, management, and administration of the contracts with BEUMER's customers as well as with subcontractors:

  • Develop Contract and Change Management Strategy for the projects.

  • Participating throughout the sales phase of projects including contract review, assessment, re-draft, and negotiation.

  • Managing all aspects of the contract lifecycle, including tracking key dates, milestones, and obligations, as well as coordinating contract amendments or extensions as needed.

  • Review of project documentation and assessment of potential risks.

  • Maintain a common contractual overview of the project obligations and baselines (scope, quality, time) including records of all contractual deviations and consequences.

  • In coordination with the planner and cost controller prepare change orders and variations for the contract. Substantiate, negotiate, and submit variations with the customer.

  • Support preparation and execution of subcontracts in coordination with the Procurement Department enabling link between upstream and downstream contract management procedures.

Support Project Management Team:

  • Providing prompt feedback to Project Management and BEUMER management on contractual deviations and its consequences.

  • Setting up and maintaining qualitative contemporary records on the Projects.

  • Draft notices of impact of any program element that has affected or may affect the scope, time, or cost of the project.

  • Interface with the Planning and Commercial teams within the project.

  • Support the Project Management in fulfilling the correspondence requirements as addressed in the contract.

  • Be a key participant for the Project Director/Project Manager.

Relationship Management:

  • Cultivating positive relationships with external stakeholders to facilitate open communication and collaboration throughout the contract process.

Dispute Resolution, Compliance Monitoring & Risk Management:

  • Resolving any disputes or conflicts that arise during the execution of contracts, either through direct negotiation or by involving legal counsel if necessary.

  • Monitoring compliance with contractual obligations and conducting periodic audits to assess performance and identify areas for improvement.

  • Identifying and mitigating potential risks associated with contract terms, pricing structures, and other factors that could impact the organization's financial or operational objectives.

  • Ensuring continuous improvement of BEUMER Group's contracts through lessons learned and further risk mitigation for projects.

Qualifications

Key Requirements and Professional Attributes:

  • A Bachelor's Degree in business administration, finance, law, or a related field.
  • Minimum 5 years of experience as a Contract Manager, including demonstrated success in negotiating and managing contracts on a regional, N. America scale.
  • A solid understanding of contract law, business principles, and relevant regulations is essential, as well as a thorough understanding of how large construction projects are executed and the resulting strategic navigation within the project, its contracts and towards the set goal.
  • Strong negotiation skills coupled with excellent written and verbal communication skills.
  • The ability to analyze contracts, identify risks, and develop strategies to mitigate them is important.
  • Highly organized, capable of managing multiple contracts simultaneously and keeping track of deadlines and obligations.
  • Precision and attention to detail are essential to ensure that contracts accurately reflect the agreed-upon terms and conditions.
  • Adept at identifying and resolving issues that arise during contract negotiations and implementation.
  • Building and maintaining positive relationships with clients, suppliers, and partners is key to successful contract management.
  • Familiarity with relevant legal principles and regulations.
  • Certified Professional Contracts Manager (CPCM) or similar Certification Preferred.
  • Ability to travel to project sites in North America, and to the CoCs around the world, Europe.

Additional Information

BEUMER is an innovative company, where every employee is part of the "family". Because our employees are our most important asset, here are some of benefits we currently offer full-time employees. And by the way, no waiting period, they start when you do:

  • We pay 100% of medical & dental premiums for you AND your eligible dependents
  • 401k Retirement Plan with a generous match, because we care about your future
  • Life Insurance is provided free for all employees
  • Generous amount of paid time off

BEUMER is an equal opportunity employer and affords equal opportunity to all applicants and employees for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.