Executive Assistant/Office Manager

3 weeks ago


Albuquerque, United States LHH Full time

LHH is seeking a dynamic and highly organized Executive Assistant/Office Manager for one of our professional services clients in Albuquerque. The ideal candidate will provide comprehensive administrative support to multiple executives while efficiently managing the day-to-day operations of the office.


Responsibilities:

Executive Support:

  • Manage executives' calendars, scheduling appointments, and coordinating meetings.
  • Arrange travel itineraries and accommodations for executives.
  • Prepare and organize materials for meetings, including agendas, presentations, and reports.
  • Assist with tasks and projects for executives as needed.


Office Management:

  • Oversee the smooth operation of the office, ensuring cleanliness and functionality.
  • Manage office supplies inventory and place orders when necessary.
  • Handle incoming and outgoing correspondence, including mail and emails.
  • Maintain office equipment and coordinate repairs or maintenance as needed.
  • Ensure compliance with company policies and procedures.


Administrative Support:

  • Answer phone calls, take messages, and direct inquiries to the appropriate person.
  • Draft and proofread correspondence, memos, and other documents.
  • Organize and maintain filing systems, both physical and digital.
  • Assist with special projects and events as assigned.


Client Relations:

  • Greet clients and visitors in a professional and friendly manner.
  • Assist in the preparation of marketing materials and property listings.
  • Coordinate client appointments and follow-ups as directed.


Qualifications:

  • Proven experience as an executive assistant or office manager, preferably in a professional services industry.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Excellent organizational and time-management skills, with the ability to prioritize tasks.
  • Strong attention to detail and accuracy in work.
  • Exceptional communication and interpersonal abilities.
  • Discretion and confidentiality in handling sensitive information.
  • Ability to work independently and collaboratively in a fast-paced environment.


Salary Range: $55k-$65k based on experience

Benefits: Medical, dental, vision, PTO, paid holidays, 401k, etc.

Schedule: Monday - Friday, 8am-5pm


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