Executive Assistant

2 weeks ago

Albuquerque, United States Albuquerque Health Care for the Homeless Full time
Job DescriptionJob DescriptionSalary: $19.23 – $26.00 per hour

Since 1985, Albuquerque Health Care for the Homeless has dedicated its mission exclusively to providing services to people experiencing homelessness.  AHCH provides a distinctive continuum of integrated care through outreach and site-based services to address the health-related causes and consequences of homelessness.  Our vision is to live in a world that is just and without homelessness.  We believe that homelessness is an issue that can be solved through access to quality health care, adequate and affordable housing, and a living wage.


The Executive Assistant reports to the Administrative Manager and provides administrative support and logistical coordination of activities for the Chief Executive Officer and Chief Strategy Officer. The Executive Assistant also provides administrative support and quality communications for the governing Board of Directors. This position maps and maintains logistical support for continuity and uniformity of practices across the board structure, and maintains excellent, logically organized, and accurate archives of organizational governing and institutional documents.


Duties and Responsibilities:


  • Provides administrative support and logistical coordination of activities for the CEO and the CSO.
  • Provides administrative support and logistical coordination of activities to other members of the executive leadership team as needed for special projects.
  • Provides administrative support and frequent, quality communications for governing Board of Directors (to include the body, individual members, and committee members).
  • Maps and maintains logistical support for continuity and uniformity of practices across the Board structure.
  • Maintains an excellent, logically organized, and accurate archive of organizational governing and institutional documents to industry standards, for posterity and ease of use and access.
  • Serves as a primary/super user of the Board Effect governance platform, optimizes its potential, and remains current on functionality and capacity.
  • Trains others on Board Effect platform and other platforms and processes as necessary.
  • Prepares PowerPoint presentations and other collateral materials for external audiences, public policy advocacy, and strategic partnerships.
  • Creates and sends out correspondence and organizational tools for executives’ use.
  • Uses creativity and rigor to conduct research into various organizational solutions (e.g., venues for events, models and tools for practice, screening queries to prepare executives and support prioritization, etc.).        


Minimum Qualifications:


  • Two years of experience in executive administrative support.
  • Impeccable attention to detail, with an ability to spot errors and inconsistencies.
  • Excellent communication skills, both written and verbal.
  • Excellent organizational and time management skills.
  • Ability to work independently and anticipate needs of Executive Leadership team and Board members.
  • Ability to maintain confidentiality and model discretion and diplomacy when working with staff and stakeholders.
  • Robust knowledge of Office Suite including Outlook, virtual meeting software including Zoom, and agile management software such as BoardEffect.
  • Agility with web-based platforms.
  • Ability to create, maintain, manage, and improve upon workflow processes.
  • High school diploma or equivalent.
  • Writing or presentation sample will be required later in the application process.


Preferred Qualifications:


  • Basic understanding of nonprofit administration.
  • Previous experience working in nonprofit or federally funded healthcare or social services setting.
  • Previous experience working within, or familiarity with, a project management model.
  • Previous experience working in a complex, multi-departmental organization.
  • Familiarity with graphic design principles.
  • Familiarity with conflict resolution and/or mediation principles.


Bilingual speakers, Spanish speakers, People of Color, LGBTQIA+, veterans, persons with disabilities, and women encouraged to apply. 


Albuquerque Health Care for the Homeless is an equal opportunity / affirmative action employer. We comply with State and Federal employment practice laws prohibiting discrimination based on an applicant’s age, race, ethnicity, creed, national origin, religion, veteran status, gender, disability, or sexual orientation.


All benefits begin the month after hire:


  • Low cost medical, vision, and dental insurance with health club membership
  • Life insurance and Accidental Death and Dismemberment fully paid for by organization
  • Long Term Disability fully paid for by organization
  • Paid Time Off - 24 days in first year of employment
  • Catastrophic Sick Time accrual
  • 7 Paid holidays
  • Health Care and Dependent Care Flexible Spending Accounts
  • 401k with employer match
  • Paid New Mexico State License renewal
  • Yearly stipend towards CEUs
  • Student loan forgiveness eligible

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