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Executive Assistant

5 months ago

Albuquerque, United States ATA Services Inc Full time
Job DescriptionJob Description

ATA Services, Inc. is currently seeking to hire an Executive Assistant to work on a temporary assignment with the City of Albuquerque, Albuquerque Police Department.

  • Pay Rate: $19.32 per hour
  • Assignment Duratino: February 2024 through April 2024.
  • Schedule: 39 hours per week: 8am – 5pm Monday - Thursday and 8am - 4pm Fridays
  • Must be able to pass a drug screen and drug test

Essential functions:

  • Perform highly responsible, confidential and complex administrative and clerical duties in support of the Department’s executive team (Director, Deputy Directors, Fiscal Manager).
  • Maintain a calendar of activities, meetings and various events for the Department’s executive team; schedule meetings and coordinate activities with other City divisions and departments, the public and outside agencies; make travel arrangements as required.
  • Screen office and telephone callers; respond to complaints and requests for information.
  • Coordinate the preparation of various reports, memoranda and correspondence of a technical or confidential nature.
  • Oversee and coordinate activities related to the development and administration of the department annual budget; monitor expenditures; implement adjustments.
  • Serve as liaison for the Department with other City departments, divisions and outside agencies; negotiate and resolve sensitive and controversial issues.
  • Review, research and summarize a variety of fiscal, statistical and administrative information including department payroll; prepare related reports and correspondence.
  • Attend meetings and serve as recording secretary as assigned; distribute information to appropriate staff as necessary.

Preferred knowledge and experience:

  • Microsoft Outlook, Excel, Word, and PowerPoint
  • Business letter writing and basic report preparation
  • Three (3) years of experience in office administration
  • One (1) year of supervisory or lead experience