Office Manager/Executive Assistant

1 week ago

Waltham, United States Manning Personnel Group, Inc. Full time

A Biopharmaceutical company is looking for an Office Manager to provide onsite support in Waltham, MA. The ideal candidate is a reliable, self-motivated team player who can manage day-to-day responsibilities and special projects. Perspective candidates should be dependable with a focus on operational efficiency and excellence. Strong interpersonal skills and ability to handle multiple priorities at once is a must.

Responsibilities:

  • Provide an on-site presence, at the Waltham site during business hours, 5 days a week.
  • Establish a friendly, on-site presence to greet, screen, and direct visitors to the office.
  • Provide a go-to resource for employees to quickly address and troubleshoot issues and needs as they arise.
  • Work closely with property management to rapidly address any needs related to building operations.
  • Be accountable for physical site security through the management of badge access.
  • Provide access to building amenities through management of gym access and parking passes.
  • Oversee FedEx and UPS accounts to manage mail/package deliveries, working closely with HR and IT to support in-bound and out-bound, international, and domestic shipments.
  • Order and maintain stock of office and kitchen supplies, including consumables (snacks, sodas, coffee, tea, etc.).
  • Oversee the lunch delivery program to ensure quality and accuracy of delivery for all members of the onsite team, including tracking costs and updating purchase orders as necessary.
  • Assist with meeting scheduling, coordination, catering services, and setup, working closely with the Executive Support team and IT.
  • Lead planning and provide operational direction to ensure successful company events.
  • Maintain onsite patient advocacy resources to support departmental objectives.
  • Own virtual media displays throughout the site, coordinating with various departments to update content in a timely manner.
  • Assist with operational management of internal corporate intranet to effectively communicate relevant and up to date content across the organization.


Requirements:

  • Associate’s or Bachelor’s degree in business administration or related field
  • 1-5 years office management experience
  • Exceptional communication and interpersonal skills
  • Strong attention to detail and organizational skills
  • Reliable and dependable resource
  • Ability to effectively manage and prioritize multiple tasks and competing priorities
  • Ability to interact with internal staff and external visitors/partners in a professional and pleasant manner
  • Ability to exercise good judgement and work calmly during periods of high urgency


We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

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