Operations Assistant and Office Manager

1 month ago

Waltham, United States Motion Recruitment Partners LLC Full time

About Us:

[Robotics Start-Up Name] is a cutting-edge robotics company dedicated to developing advanced autonomous systems. Our innovative solutions are transforming industries and improving efficiencies in various sectors. Join our dynamic team and be a part of the future of robotics technology. Job Summary:

We are seeking a proactive and detail-oriented Operations Associate and Office Manager to join our team. This entry-level position will play a crucial role in ensuring the smooth operation of our office and supporting various administrative and operational functions. The ideal candidate is highly organized, adaptable, and eager to contribute to a fast-paced start-up environment. Key Responsibilities:

Office Management: Oversee daily office operations and maintain a clean and organized workspace. Manage office supplies, equipment, and inventory. Coordinate office maintenance and repairs. Serve as the point of contact for office-related inquiries and issues.

Administrative Support: Assist with scheduling meetings, preparing agendas, and taking minutes. Handle correspondence, including emails, phone calls, and mail. Support HR functions, including onboarding new employees and maintaining personnel records. Manage travel arrangements and itineraries for staff.

Operations Support: Assist in planning and executing company events and meetings. Coordinate with vendors, contractors, and service providers. Help with project coordination and tracking progress of operational initiatives. Support the finance team with basic bookkeeping tasks and expense tracking.

Communication and Coordination: Facilitate internal communication and ensure information flow between teams. Maintain and update company databases and contact lists. Assist in preparing reports, presentations, and other documents.

Qualifications:

Bachelor’s degree in Business Administration, Management, or a related field preferred. Previous experience in an administrative or office management role is a plus but not required. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Excellent organizational and multitasking skills. Strong written and verbal communication abilities. Ability to work independently and collaboratively in a team environment. High level of attention to detail and problem-solving skills. Enthusiastic, flexible, and eager to learn in a start-up setting.

Benefits:

Competitive salary and benefits package. Opportunity for growth and advancement within the company. Dynamic and collaborative work environment. Access to cutting-edge technology and resources. Flexible working hours and remote work options.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and interest in the position to [email address]. Please include "Operations Associate and Office Manager Application" in the subject line. Join us at [Robotics Start-Up Name] and be a part of revolutionizing the future of robotics

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