Operations Assistant and Office Manager

2 weeks ago


Waltham, Massachusetts, United States Motion Recruitment Partners LLC Full time

About Us:
[Robotics Start-Up Name] is a cutting-edge robotics company dedicated to developing advanced autonomous systems. Our innovative solutions are transforming industries and improving efficiencies in various sectors. Join our dynamic team and be a part of the future of robotics technology.

Job Summary:
We are seeking a proactive and detail-oriented Operations Associate and Office Manager to join our team.

This entry-level position will play a crucial role in ensuring the smooth operation of our office and supporting various administrative and operational functions.

The ideal candidate is highly organized, adaptable, and eager to contribute to a fast-paced start-up environment.

Key Responsibilities:

Office Management:
Oversee daily office operations and maintain a clean and organized workspace.
Manage office supplies, equipment, and inventory.
Coordinate office maintenance and repairs.
Serve as the point of contact for office-related inquiries and issues.

Administrative Support:
Assist with scheduling meetings, preparing agendas, and taking minutes.
Handle correspondence, including emails, phone calls, and mail.
Support HR functions, including onboarding new employees and maintaining personnel records.
Manage travel arrangements and itineraries for staff.

Operations Support:
Assist in planning and executing company events and meetings.
Coordinate with vendors, contractors, and service providers.
Help with project coordination and tracking progress of operational initiatives.
Support the finance team with basic bookkeeping tasks and expense tracking.

Communication and Coordination:
Facilitate internal communication and ensure information flow between teams.
Maintain and update company databases and contact lists.
Assist in preparing reports, presentations, and other documents.

Qualifications:
Bachelor's degree in Business Administration, Management, or a related field preferred.
Previous experience in an administrative or office management role is a plus but not required.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Excellent organizational and multitasking skills.
Strong written and verbal communication abilities.
Ability to work independently and collaboratively in a team environment.
High level of attention to detail and problem-solving skills.
Enthusiastic, flexible, and eager to learn in a start-up setting.

Benefits:
Competitive salary and benefits package.
Opportunity for growth and advancement within the company.
Dynamic and collaborative work environment.
Access to cutting-edge technology and resources.
Flexible working hours and remote work options.

How to Apply:


Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and interest in the position to [email address].

Please include "Operations Associate and Office Manager Application" in the subject line.
Join us at [Robotics Start-Up Name] and be a part of revolutionizing the future of robotics

#J-18808-Ljbffr

  • Waltham, Massachusetts, United States Power Home Remodeling Full time

    Position Summary:The Office Coordinator supports the Business Affairs Manager within a regional territory, overseeing office operations and procedures to enhance organizational efficiency in the area.Core Competencies:- Ability to manage multiple tasks effortlessly- Exceptional organizational and detail-oriented skills- Strong time management and project...


  • Waltham, Massachusetts, United States TScan Therapeutics Full time

    Job DescriptionJob DescriptionPosition Summary:TScan Therapeutics is a clinical-stage biotech seeking to revolutionize life changing therapeutics for patients by identifying novel T cells and epitopes. We are looking for an experienced Quality Assurance (QA) professional to join our team as QA Operations Manager supporting our internal GMP Cell therapy...


  • Waltham, Massachusetts, United States ServiceNow Full time

    Company DescriptionAt ServiceNow, our technology makes the world work for everyone, and our people make it possible. We move fast because the world can't wait, and we innovate in ways no one else can for our customers and communities. By joining ServiceNow, you are part of an ambitious team of change makers who have a restless curiosity and a drive for...


  • Waltham, Massachusetts, United States Dynatrace Full time

    Job DescriptionWorking closely with the Chief Legal Officer and her Legal Leadership Team, along with others on the global Legal Team, to create and drive strategic processes and deliverables, including: Coordinating the Legal Team's development of annual and long-term goals and objectives and subsequently ensuring that projects and initiatives are moving...


  • Waltham, Massachusetts, United States Beacon Hill Full time

    Our client, a biotechnology company based in Waltham, is seeking a temporary Operations and Customer Assistant to join their team This role is onsite in Waltham, full time hours Monday through Friday, for approximately 2-3 months, and pays 30-35/hour, depending on experience. They need someone with High attention to detail, ability to work in a fast paced...


  • Waltham, Massachusetts, United States ServiceNow Full time

    Job DescriptionThe RoleThe Sales Operations and Business Analytics Manager, GTM Operations , is a strategic business partner to Global Industries and Global Public Sector SVPs, managing support functions essential to GTM productivity. These include forecasting, analytics and insights to generate and progress sales pipeline, planning, reporting, quota setting...


  • Waltham, Massachusetts, United States ServiceNow Full time

    Job DescriptionThe RoleThe Sales Operations and Business Analytics Manager, GTM Operations , is a strategic business partner to Global Industries and Global Public Sector SVPs, managing support functions essential to GTM productivity. These include forecasting, analytics and insights to generate and progress sales pipeline, planning, reporting, quota setting...


  • Waltham, Massachusetts, United States Dynatrace Full time

    Company DescriptionDynatrace exists to make software work perfectly. Our platform combines broad and deep observability and continuous runtime application security with advanced AIOps to provide answers and intelligent automation from data. This enables innovators to modernize and automate cloud operations, deliver software faster and more securely, and...


  • Waltham, Massachusetts, United States Hyatt House BostonWaltham Full time

    ABOUT USAt Waterford Hotel Group we pride ourselves on cultivating a workplace that feels like home and brings out the best in you, each and every day. We celebrate your successes, your strengths will be appreciated, and a place where each of us can truly be ourselves. We offer competitive compensation and benefits, a tight-knit and supportive work...


  • Waltham, Massachusetts, United States Imprivata Full time

    DescriptionCome join a winning team Here at Imprivata, you'll see a dedicated group of professionals who care about improving healthcare. Our team thrives on collaboration and sharing ideas, whether in a cross-functional meeting or at one of our virtual team-building events. While we're diverse in our backgrounds and skills, we have much in common. A passion...


  • Waltham, Massachusetts, United States Imprivata Full time

    DescriptionCome join a winning team Here at Imprivata, you'll see a dedicated group of professionals who care about improving healthcare. Our team thrives on collaboration and sharing ideas, whether in a cross-functional meeting or at one of our virtual team-building events. While we're diverse in our backgrounds and skills, we have much in common. A passion...


  • Waltham, Massachusetts, United States Hobbs Brook Full time

    Hobbs Brook Real Estate LLC is an innovative commercial real estate leader with a portfolio of forward-thinking, sustainable properties in the United States and Singapore. Shaping the market since 1952, the company acquires, develops, manages, and serves as a valued partner to a variety of stakeholders. Hobbs Brook Real Estate (HBRE) brings unique property...

  • Office Technician

    4 weeks ago


    Waltham, Massachusetts, United States National Grid Full time

    Salary $28.69 an hourJob PurposePosition: Office TechnicianLocation: Waltham - Data DriveKey Accountabilities· Copy, Scan, Fax, and File various record types.· Create work orders in the work management system (WMS) (Gate boxes, etc.).· Casbuilt completed work orders in the Work Management System (Maximo, etc.).· Order office supplies and deliver UPS...


  • Waltham, Massachusetts, United States LifeStance Health Full time

    Job Description At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It's a lofty goal; we know. But we make it happen with the best team in mental healthcare.Thank you for taking the time to explore a career with us. As the fastest growing mental health practice group in the...

  • Accounting Manager

    2 weeks ago


    Waltham, Massachusetts, United States Syndax Pharmaceuticals Full time

    Syndax Pharmaceuticals is looking for a Accounting Manager At Syndax, we are determined to realize a future in which people with cancer live longer and better than ever before. Syndax Pharmaceuticals is a clinical stage biopharmaceutical company developing an innovative pipeline of cancer therapies. The Role:Senior member of the accounting team, responsible...


  • Waltham, Massachusetts, United States Dynatrace Full time

    Company DescriptionDynatrace exists to make the world's software work perfectly. Our unified software intelligence platform combines broad and deep observability and continuous runtime application security with the most advanced AIOps to provide answers and intelligent automation from data at an enormous scale. This enables innovators to modernize and...

  • Executive Assistant

    2 weeks ago


    Waltham, Massachusetts, United States Thermo Fisher Scientific Full time

    Thermo Fisher Scientific Inc. is looking for a highly organized and attentive Executive Assistant to offer extensive administrative assistance to the Vice President, Corporate Strategy, and other team members as needed. This role provides an opportunity to be a part of a leading organization committed to helping customers improve the health, cleanliness, and...


  • Waltham, Massachusetts, United States Group 1001 Full time

    Group 1001 is a consumer-centric, technology-driven family of insurance companies on a mission to deliver outstanding value and operational performance by combining financial strength and stability with deep insurance expertise and a can-do culture. Group1001's culture emphasizes the importance of collaboration, communication, core business focus, risk...

  • Property Manager

    1 month ago


    Waltham, Massachusetts, United States tapwage Full time

    Primary Purpose of Position:Manage and provide day-to-day direction and supervision related to operations and maintenance, revenue maximization, expense control, and tenant relations in assigned portfolio or property independently and/or through the management of staff.Essential Functions:Management In collaboration with Senior Property Manager, build and...

  • Sr. Manager, IT

    2 weeks ago


    Waltham, Massachusetts, United States Upstream Bio Full time

    Upstream Bio is developing innovative therapeutics in inflammation. We are a nimble company with solid financial backing that has raised $400M from high-quality investors. We are developing a monoclonal antibody targeting validated biology and are focused on our two Phase 2 studies in asthma and chronic rhinosinusitis with nasal polyps (CRSwNP Our offices...